Executive/ Virtual Assistant

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: is a cloud-based risk management and educational technology company founded in 2015. It helps schools and institutions plan safer excursions, outdoor camps, sports programs, and international tours through specialized cloud software and training.

Role Overview: We are looking for a proactive and highly organised Executive Assistant to provide day-to-day support to the leadership team and help keep business operations running smoothly. The ideal candidate is confident in managing multiple priorities, communicating with clients and stakeholders, coordinating schedules, and handling administrative tasks with minimal supervision.

Key Responsibilities:

• Manage calendars, meetings, appointments, and scheduling
• Assist with travel arrangements
• Handle emails, correspondence, and follow-ups
• Coordinate meetings and ensure action items are followed through
• Prepare documents, reports, presentations, and other business materials
• Assist with client and stakeholder communication
• Maintain organised records, files, and business information
• Build and maintain client feedback & permissions to publish
• Update and maintain company websites
• Support online training, workshops, and other business activities
• Assist with basic research and gathering information
• Help coordinate tasks and projects across the business
• Organise and schedule regular social media posts on multiple platforms
• Provide general administrative and operational support to the leadership team

Requirements

• 3+ years of experience as an Executive Assistant, Personal Assistant, Virtual Assistant, or similar role
• Strong organisational and time-management skills
• Excellent written and verbal English communication
• Highly proactive, reliable, and detail-oriented
• Able to manage multiple tasks and competing priorities
• Comfortable working independently in a remote environment
• Strong skills in Google Workspace and common business software
• Strong skills in Social Media Management (posting, but not content generation)
• Strong understanding of cyber security and privacy
• Strong understanding of using AI and its risks
• Experience working with Education clients or businesses is highly desirable
• Experience working in travel, safety or security is highly desirable

Benefits

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as 'Independent Contractor')