Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support quality-focused administrative operations in Honolulu, Hawaii. This contract opportunity is ideal for someone who enjoys keeping documentation organized, coordinating committee support, and ensuring records are accurate and up to date. The person in this role will contribute to policy and document workflows while providing dependable day-to-day assistance to the Quality Management team in an organized office environment. To apply for this role, please call us at View phone number on us.fitly.work. Due to onsite requirements, preference will be given to Hawaii residents.

Responsibilities:

• Support the Quality Management department with daily administrative coordination and general office activities.

• Help organize accreditation and quality-related materials, ensuring documentation is complete, current, and accessible.

• Assist with routing, tracking, and maintaining policies, procedures, and related documents through internal review and approval processes.

• Prepare meeting records by transcribing notes, formatting minutes, and distributing finalized documentation as needed.

• Maintain electronic and spreadsheet-based records through accurate data entry, updates, and routine verification of information.

• Monitor and help manage inventories of printed materials and promotional supplies used across departments.

• Provide courteous internal and external support by responding to inquiries and handling general administrative requests.

• Contribute to special projects and departmental tasks while meeting deadlines and maintaining attention to detail.

• High school diploma or equivalent is required.
• Demonstrated strength in organization, analysis, customer service, problem-solving, and time management.
• Strong verbal and written communication skills with the ability to interpret documents, reports, policies, and procedures.
• Proven ability to work carefully with detail-sensitive information while balancing multiple priorities and deadlines.
• Ability to learn quickly, adapt to changing needs, and work effectively both independently and in a team setting.
• Intermediate proficiency in Microsoft Word and Excel is required.
• Experience with administrative support, data entry, reception duties, or inbound call handling is strongly valued.
• A college degree in business or a related field, administrative experience, and familiarity with healthcare or health insurance environments are preferred.