Accounts Payable and Office Coordinator
Frederick Brick Works, Inc.
Job Description
Job Description
Benefits/Perks
- Health, life, and disability insurance options
- Company-paid basic life and AD&D coverage
- Paid time off, including vacation, sick leave, and 6 paid holidays
- Tuition reimbursement (up to $3,000/year) for job-related education
- Weekly pay
- Profit sharing
- Employee discount on materials
- Consistent full-time schedule in a stable, team-oriented environment
Frederick Brick Works is seeking a detail-oriented and reliable Accounting & Office Coordinator to support daily accounting and administrative operations. This role focuses primarily on accounts payable, vendor maintenance, and document management , while also supporting general office coordination tasks. The ideal candidate is organized, proactive, and comfortable managing multiple responsibilities with minimal supervision in a small-business environment. Responsibilities
- Process vendor invoices and prepare payments in accordance with company procedures
- Review invoices for accuracy, including pricing, payment terms, and account coding
- Investigate and resolve invoice discrepancies with vendors and internal staff
- Ensure payments are completed on time and in compliance with internal policies
- Assist with check runs and maintain supporting documentation
- Coordinate onboarding of new vendors
- Collect and maintain W9s, ACH authorization forms, and vendor banking information
- Maintain organized and accurate vendor records (both digital and physical) and updating vendor information in accounting/ERP systems
- Maintain spreadsheets and supporting documentation related to accounting operations
- Assist with reconciliation and tracking activities as needed i.e., vendor & credit card statements, invoice discrepancies, all follow-ups
- Help ensure accuracy of reports
- 25 years of experience in accounts payable, accounting support, or similar office accounting role preferred
- Experience with vendor setup, payment processing, or financial documentation strongly preferred
- Strong attention to detail and accuracy
- Proficiency in Microsoft Office, especially Excel and Outlook
- Ability to manage multiple priorities and meet deadlines
- Strong organizational and document management skills
- Clear written and verbal communication
- Ability to work independently and take ownership of assigned processes
- Excellent problem-solving and research skills
- Experience with accounting or ERP systems (Epicor Eagle or similar) is a plus
Vacancy posted 3 days ago
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