Administrative Assistant to the Administrators of Special Education

Job Title

Job Description

Requirements

Minimum of high school diploma; Degree preferred/coursework in office management

Knowledge of office procedures and the operations of an office

Detail oriented

Proficient in Microsoft Office and Google

Accuracy in working with a variety of data

Ability to exercise sound professional judgment and discretion

Job Responsibilities

Maintain records and file documentation with the State Department of Education and/or appropriate agencies and stakeholders regarding: Rule Exceptions, Out of State Placements, Competent Private Instruction, Independent Educational Evaluations, Surrogate Parents, Affirmation of Consultation, State Complaints, Due Process Hearings, and other litigious situations

Extract and organize data from various sources

Maintain records and file documentation for interagency agreements such as Head Start

Tuition billing

Maintains records for contracted service providers such as OT/PT, SLP, etc.

Compose routine correspondence, special notices and memos as requested by the Director of Special Education

Receive calls, take messages, greet visitors and provide information to calling parties

Arrange meetings and travel

Manage travel documents for reimbursement to staff

Maintain staff and student files and records as requested

Process monthly mileage and expense claims for the Special Education department and maintain files

Provide secretarial services to other secretaries as needed, including special projects and training

Assist in organizing administrative projects and travel

Provide general administrative assistance as requested

Perform other duties as assigned by the Director of Special Education

Terms of Employment

Twelve (12) month contract with vacation and other benefits as provided by board policy

Salary to be determined by the Board of Directors

Evaluation

Job evaluation by the Director of Special Education of Instructional Services