Administrative Specialist

Salary: $55,596.00 - $78,372.00 Annually
Location : City of Irving, TX
Job Type: Clerical
Job Number: 2600208
Department: Planning
Opening Date: 07/14/2026
Closing Date: 7/29/2026 5:00 PM Central


Job Posting
Duties include answering the telephone and greeting visitors; handling purchasing financial operations such as deposits and invoice payments; tally, track, sort, file, assemble, and deliver various records and packets, including bids, invoices, payments, applications, requests for service, purchase card expenditures, and information pamphlets; preparing correspondence, reports and a variety of other information to the public, outside agencies, and other city departments; posting information on the City's website; preparing agendas for various departmental committees, as well as the Commission; serving as primary staff for the Board of Adjustment, including creating and posting agendas, assembling and distributing packets, and attending at least one night meeting per month, and completing minutes; scanning, copying, filing and other general clerical tasks. A high school diploma or equivalent, plus some college or specialized training, and two years of administrative assistant or secretarial experience required. Bilingual (English / Spanish) skills beneficial. Publicly oriented, high quality customer service and development and zoning knowledge and/or experience preferred. Must have advanced knowledge of MS Office products and a high level of computer proficiency. A résumé must be submitted with application.


PAY GRADE GG18 / FULL PAY RANGE $26.72 - $37.67 PER HOUR

Full Job Description
The full job description for this position and all other City of Irving job classifications are available online. to access the list of job titles.

Culture
The Planning Department oversees the development and implementation of the Comprehensive Plan (which expresses the shared community vision for the future of the city, and directs community action towards achieving that vision) and other plans for specific neighborhoods such as the Las Colinas Urban Center and Heritage Crossing. The Planning Department also works with land owners, residents and builders on the development of properties through administration of the Zoning Ordinance (which defines how property can be used) and Subdivision/Platting Regulations (which govern dividing or combining property for sale or construction), and for administering beautification programs for businesses along major corridors such as Irving Boulevard and a home improvement program for houses in the Hospital District and Austin Heights. This team also maintains statistical information about Irving including population, demographics, housing, employment and other data.

The Planning Department works closely with the Planning and Zoning Commission, which is a board made up of volunteers who advise City Council on land use related decisions. More information about this board can be found on the City Secretary's website.

The City of Irving strives to be the most inclusive, welcoming, respectful and understanding municipal organization in North Texas. Irving is home to one of the most diverse ZIP codes in the nation, with many religions, races, nationalities and beliefs represented. The city acknowledges that its employees' diversity make them uniquely qualified to serve. This is achieved by building and nurturing an employment base that better reflects the races, cultures, faiths, gender identities, generations and philosophies of the community. The goal is to create programming and engagement opportunities, implement best and emerging practices, and foster an environment of understanding and respect. This allows for equitable access to programs and services, removal of barriers for engagement, and a culture of safety, trust and belonging.
For full-time employees, the City of Irving offers competitive health benefits and also participates in TMRS. More information can be found online at
01


This job involves details and some tight deadlines with constant interruptions. How do you organize yourself to meet deadlines, complete action items, and ensure follow up?
02


Briefly describe your experience using basic Office software (Outlook, Word, PowerPoint), databases, spreadsheets (Excel, Smartsheet), mail merges in Word or new reporting tools? Do you easily learn new programs?
03


Briefly describe your experience with customer service - in person, by phone, and email. Do you enjoy working with people?
04


City Experience - Do you have previous experience, especially within a Planning or Development or similar department?

• Yes, city planning and development experience
• Yes, other governmental
• No

Required Question