10-Month Part-Time Building Administrative Assistant

10-Month Part-Time Building Administrative Assistant

Non-Certified, Non-Exempt

Location: Todd Hall, Rutledge Hall, Administration Building

Reports to: Building Principal(s), Business Manager/CSBO

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Computer database/word processing skills with a minimum 50 wpm typing skill, knowledge of PowerSchool, Excel, e-mail, and various software programs recommended.

Job Goal To provide secretarial services to the building administrators and Business Office staff and contribute to the climate of each setting by being a positive first contact with parents and community.

• This position is five hours per day with a schedule of 9:30-2:30.

Performance Responsibilities

• Monitors attendance throughout the day through PowerSchool. Notifies the principal of any irregularity.
• Prepares reports as requested by teachers and administration.
• Works cooperatively with other secretaries and building staff to accomplish the office tasks and keep the office running smoothly: phones, mail, copying, filing, office supplies, staff lists, key codes, student identification cards, etc.
• Oversees ordering for general office supplies.
• Covers for nurse when needed.
• Assists with maintaining accurate student enrollment and schedules in PowerSchool /Infosnap by enrolling new students, and removing those students who are exiting.
• Helps manage substitutes in the building: prints sign-in sheet and distributes and collects keys and identification tags; contacts substitute when they fail to show up for an assignment; secures substitutes in emergency situations; assists staff in the use of online substitute procurement software; maintains list of preferred and excluded substitutes in online substitute system along with corresponding paperwork.
• Assists with printing and reviewing report cards on a trimester basis and preparing them to be sent home.
• Assists with preparing and keeping current the internal master calendar(s) and Webpage Calendar(s).
• Assists Principal with the preparation of the staff handbook.
• Assists with the annual standardized testing for students.
• Assists with re-registration for the following year. Updates information in PowerSchool/Infosnap.
• Assists with student cumulative folders.
• Covers the daily lunch for both the Todd Hall and Rutledge Hall Building Administrative Assistant.
• Provides clerical assistance to the Business Office for projects on an as-needed basis.
• Other essential duties and responsibilities may be assigned.

Physical, Sensory and Environmental Demands

Physical: The employee frequently is required to stand, walk, sit, use hands and fingers; sit continuously for extended periods of time; and reach with hands and arms. The employee must have the ability to use a keyboard and equipment typically found in a school setting.

Sensory: While performing the duties of this job, the employee is regularly required to talk and/or hear. Specific vision abilities required by this job include close vision, distance vision, ability to adjust focus, read and interpret documents and instruction; frequent identification of letters, numbers, and symbols in a technology environment.

Environmental: While performing the duties of this job, the employee is exposed to equipment and noise levels typical of a school environment.

Evaluation: Performance will be evaluated by the Building Principal(s) in accordance with Board's Policy.

Terms of Employment 10-month part-time position. Salary and work year to be determined by the Board of Education.