Business Operations Coordinator

Job Description

Who we are

Kairos University cultivates educational and clinical mental health pathways that are affordable, accessible, relevant, and faithful to the way of Jesus. Our practices shape the Kairos community and the individuals within it while our pathways and platforms create unique and life-giving opportunities for students, clients, partners, mentors, and colleagues.

Our community values nurturing people, creating meaningful experiences, stewarding collaborative platforms, ongoing innovation, theological hospitality, and collective governance. We seek team members who are committed to humility, collaboration, servant leadership, continuous improvement, and supporting the flourishing of others in their vocations.

Kairos University is seeking a highly organized, detail-oriented, and service-minded professional to join our team as a part-time Business Operations Coordinator . This position plays an important role in supporting the financial, operational, and administrative functions of the university within a collaborative and mission-driven work environment.

The ideal candidate will possess strong bookkeeping and accounting support skills while also demonstrating flexibility, initiative, and a willingness to assist with a variety of operational and administrative responsibilities that support the overall mission of the university. Because much of our administrative team works remotely across multiple locations, success in this role requires excellent communication skills, strong technological aptitude, self-direction, innovation, and the ability to collaborate effectively in a virtual environment.

Job Requirements

Position Summary

The Business Operations Coordinator supports the university’s financial, operational, and administrative functions through bookkeeping, account reconciliation, accounts payable and receivable processing, purchasing support, payroll and benefits coordination, and a variety of administrative responsibilities. This position plays an important role in ensuring the accuracy, efficiency, and smooth day-to-day operation of the university’s business office while serving students, employees, and university leadership.

The ideal candidate is highly organized, detail-oriented, and service-minded, with the ability to manage multiple responsibilities while working independently in a distributed team environment. This individual demonstrates an innovative mindset, continually seeking opportunities to improve processes, streamline workflows, and leverage technology and AI-assisted tools to increase efficiency. Success in this role also requires excellent communication, sound judgment, flexibility, and a collaborative spirit that advances the mission and values of Kairos University.

Key Responsibilities

• Perform general bookkeeping tasks, including data entry, recordkeeping, reconciliations, and financial transaction processing.
• Monitor and reconcile bank accounts and financial records to ensure accuracy and compliance.
• Support accounts payable and accounts receivable functions.
• Assist with student account processes, including billing inquiries and payment tracking.
• Assist with purchasing activities and invoice reconciliation.
• Manage and reconcile university credit card transactions.
• Assist with payroll, employee benefits administration, and general human resources coordination.
• Communicate with employees and new hires regarding payroll forms, benefits documentation, onboarding materials, and related administrative processes.
• Coordinate payroll-related information and documentation with external payroll and benefits providers to ensure accuracy and timely processing.
• Assist with preparation of reports, documentation, and financial records as needed.
• Provide administrative support for university operations and leadership.
• Coordinate and communicate effectively with remote team members across departments.
• Utilize technology tools, accounting software, AI-assisted tools, and digital collaboration platforms efficiently and responsibly.
• Support ongoing process improvement initiatives and operational innovation efforts.
• Support special projects and perform other duties as assigned in support of university administration.
Qualifications
• Associate’s or bachelor’s degree in Accounting, Business, Finance, Human Resources, or a related field preferred, or an equivalent combination of education and experience.
• Minimum of five years of bookkeeping, accounting support, operations, human resources, or administrative experience preferred.
• Experience with Sage accounting software strongly preferred.
• Working knowledge of payroll processes, employee benefits administration, and general HR coordination preferred.
• Strong understanding of bookkeeping and accounting principles.
• Proficiency with Microsoft Office Suite, especially Excel, and comfort learning new technologies and software systems.
• Demonstrated ability to work independently in a distributed team environment while maintaining strong communication and collaboration with team members.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and adapt to changing needs.
• Innovative mindset with openness to process improvement and AI-enabled tools and workflows.
• Humility, professionalism, and a collaborative spirit aligned with the mission and values of Kairos University.
• Commitment to serving students, faculty, staff, and partners with integrity, respect, and care.

APPLICATION PROCEDURE
Interested candidates should submit the following materials:
• Cover Letter
• Resume
• Three Professional References
Applications will be reviewed as they are received and will remain open until the position is filled.