Administrative Assistant

Artech Information Systems LLC

Introduction

This position provides administrative and coordination support to the Powertrain Calibration Engineering team, ensuring efficient operation of department activities. The role supports engineers and management by coordinating schedules, managing documentation, and facilitating communication across internal and global stakeholders.

Required Skills & Qualifications

Associate's, Bachelor's degree or equivalent work experience
3 years of recent strong administrative support experience supporting senior leadership
Knowledge of SAP/Ariba
Strong proficiency in Microsoft Office applications (Excel, PowerPoint, Word, Outlook, Teams)
Strong organizational and communication skills
Ability to manage multiple priorities in a fast-paced environment
Prior work experience at client or in client's Industry
Applicants must be able to work directly for Artech on W2

Preferred Skills & Qualifications

Experience supporting engineering or technical teams
Experience working in a global environment, including coordination with Japan
Familiarity with SharePoint or document management systems
Familiarity with advanced visualization/analysis packages (e.g., Power BI)
Openness to explore new tools and methods (e.g., AI) to improve work efficiency
Experience supporting project tracking or reporting activities

Day-to-Day Responsibilities

Coordinate calendars, meetings, and travel arrangements for team members and leadership
Support preparation, formatting, and distribution of technical reports, presentations, and meeting materials
Track and follow up on action items, project updates, and key deliverables
Maintain department records, SharePoint sites, and documentation systems
Support onboarding activities, travel reservations, and general team logistics
Coordinate communication with cross-functional teams and global counterparts
Assist with budget tracking, expense reporting, and administrative processes

For immediate consideration please click APPLY to begin the screening process with Alex.

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Vacancy posted 5 days ago

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