Executive Assistant
Robert Half
Job Description
Job Description
We are looking for an Executive Assistant to provide high-level administrative support to leadership in San Jose, California. This Long-term Contract position focuses on keeping executive schedules organized, coordinating complex travel plans, and ensuring meetings run smoothly. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced environment.
Responsibilities:• Manage executive calendars by scheduling appointments, adjusting priorities, and resolving conflicts to support daily operations.
• Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary preparation.
• Coordinate travel logistics and update plans quickly when schedules, meetings, or reservations change.
• Organize executive meetings by preparing agendas, confirming attendance, reserving meeting space, and handling related logistics.
• Serve as a key administrative partner to leadership by anticipating needs and helping maintain efficient workflows.
• Track important dates, appointments, and follow-up items to ensure commitments are completed on time.• Demonstrated experience supporting executives or senior leaders in an administrative capacity.
• Strong ability to manage complex calendars with accuracy and discretion.
• Experience booking and coordinating travel arrangements for business purposes.
• Skilled in organizing executive meetings and handling related scheduling details.
• Excellent communication skills with a detail-oriented and service-oriented approach.
• Proven ability to manage multiple tasks, adapt to changing priorities, and maintain attention to detail.
Vacancy posted 1 day ago
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