Accounts Payable Specialist

Job Description

Job Description

Our client is seeking an Accounts Payable Specialist to support a fast-paced manufacturing organization in Coeur d’Alene, Idaho on a contract basis. This role requires someone who is comfortable managing a high volume of invoices , working efficiently under tight deadlines and maintaining accuracy while resolving exceptions. Experience with Great Plains or a similar ERP system is strongly preferred .

Responsibilities

• Process a high volume of vendor invoices accurately and efficiently.
• Complete three-way matching of purchase orders, invoices and receiving documents.
• Investigate discrepancies and partner with purchasing and internal teams to resolve exceptions.
• Review non-PO invoices, obtain appropriate approvals and apply accurate account coding.
• Reconcile vendor statements and research outstanding invoices or payment issues.
• Monitor aging receiving reports and help clear unmatched or unresolved items.
• Respond to vendor inquiries regarding invoice status, account balances and payment timing.
• Support weekly payment runs, including check and ACH processing.
• Maintain organized AP documentation and follow established accounting controls.
• Assist with special accounting projects and other AP duties as needed.

• Hands-on experience in accounts payable, including invoice review, reconciliation, and payment support.
• Ability to code invoices accurately and apply appropriate general ledger account classifications.
• Familiarity with ACH transactions, check runs, and standard vendor payment practices.
• Experience working with purchase orders, receiving documentation, and discrepancy resolution.
• Proficiency with Microsoft Great Plains or Microsoft Dynamics Great Plains accounting systems.
• Strong attention to detail with the ability to manage multiple deadlines in a fast-paced environment.
• Effective written and verbal communication skills for working with vendors and internal departments.