Administrative Assistant II

Administrative Assistant II

The University of Pittsburgh School of Health and Rehabilitation Sciences (SHRS) is a nationally renowned leader in the field of health care education, research, and clinical practice preparation. With 14 different disciplines related to health and rehabilitative care, SHRS shapes future generations of health care professionalstherapists, counselors, advocates, scientists, providers, and practitionerstrained to serve the needs of all people regardless of background, levels of health, or mobility. We are built on a legacy of academic excellence and innovation and fueled by passionate educators and researchers, allowing us to meet the health care and rehabilitation needs of today and drive meaningful change in the future.

Job Summary: Performs administrative assistant support work of moderate complexity.

Essential Functions

The Administrative Assistant provides administrative support to the Wellness Pavilion and within the SHRS Office of Community Engagement and Global Health Initiatives. Primary Responsibilities:

• Administrative support for the office
• Manage calendar, schedule meetings
• Wellness Pavilion clinic appointment scheduling
• Manage and organize patient records
• Collaborative scheduling with Alma Illery or other service providers
• Greet and direct patients and visitors at the Wellness Pavilion
• Management of inventory
• Event and program support
• Serve as receptionist to include answering phone and manage visitors to the Wellness Pavilion

Preferred Qualifications

Experience in community service engagement and/or higher education administration

Experience managing schedules

Experience coordinating events

Exceptional written and verbal communication skills, including the ability to present complex information clearly to varied audiences

Ability to read and interpret policies and procedures

Strong organizational skills with a high degree of accuracy and attention to detail

Physical Effort: Moderate physical effort required. May be required to stand/move for several hours at a time. May be required to move objects up to 50 pounds with or without assistance of equipment.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category: Full-time regular

Job Classification: Staff. Administrative Assistant II

Job Family: Administrative Support

Job Sub-Family: Clerical

Campus: Pittsburgh

Minimum Education Level Required: Associate's Degree

Minimum Years of Experience Required: 3

Work Schedule: 8:30 am - 5:00 pm

Work Arrangement: On-Campus: Teams that work on campus, in an office, or in a lab.

Hiring Range: TBD Based Upon Qualifications

Relocation Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check.

Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Required Documents: Resume

Optional Documents: Not Applicable