Administrative Assistant, Senior

Join The UPMC Hillman Cancer Center Team As An Administrative Assistant, Senior!

Location: UPMC Hillman Cancer Center, Shadyside Research Pavilion (Onsite) Department: Hematology/Oncology & NSABP Foundation

Join UPMC Hillman Cancer Center and provide high-level, executive support to our Division Chief of our UPP Malignant Hematology/Medical Oncology division as well as his role as the Chair and Chief Scientific Officer of the NSABP Foundation. This role also supports one additional academic physician within Malignant Hematology/Medical Oncology.

What You'll Do:

• Master complex calendar management; anticipate conflicts and propose solutions.
• Coordinate end-to-end travel and conference logistics; build detailed itineraries.
• Draft correspondence; prep briefings, agendas, and meeting materials; track follow-ups.
• Serve as a discreet, reliable point of contact for senior leaders and external partners.
• Process expenses, manage documents/approvals, and assist with special projects.

What You'll Bring:

• Proven executive-level administrative experience (healthcare/academic medicine a plus).
• Expert Outlook/Teams and Microsoft 365 skills; excellent writing and polish.
• Acute attention to detail, urgency, and judgment with confidential information.
• A calm, solution-oriented approach in a fast-paced, high-visibility environment.

Apply today and use your administrative expertise to support the mission of the Hillman Cancer Center.

Responsibilities:

• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
• Plans conferences for department and department head.
• Under general direction, provides varied administrative support to a department or group of professionals.
• May also perform all responsibilities of an Administrative Assistant - Intermediate:
• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Maintains various accounting and budgetary records (i.e., completes expense reports).
• May make travel arrangements.
• Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

• High school diploma or equivalent.
• 5 years experience in an increasingly responsible administrative support role.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
• Ability to use applicable MS Suite products.
• Advanced knowledge of business processes and procedures.
• Working knowledge of accounting and financial principles and functions.
• Ability to analyze data.
• Ability to use discretion and independent judgment.
• Licensure, Certifications, and Clearances: Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran