Administrative Assistant, Senior
UPMC Senior Communities
Join the UPMC Hillman Cancer Center team as an Administrative Assistant, Senior!
Location: UPMC Hillman Cancer Center, Shadyside - Research Pavilion (Onsite)
Department: Hematology/Oncology & NSABP Foundation
Join UPMC Hillman Cancer Center and provide highlevel, executive support to our Division Chief of our UPP Malignant Hematology/Medical Oncology division as well as his role as the Chair and Chief Scientific Officer of the NSABP Foundation. This role also supports one additional academic physician within Malignant Hematology/ Medical Oncology.
What you'll do:
Responsibilities:
UPMC is an Equal Opportunity Employer/Disability/Veteran
Location: UPMC Hillman Cancer Center, Shadyside - Research Pavilion (Onsite)
Department: Hematology/Oncology & NSABP Foundation
Join UPMC Hillman Cancer Center and provide highlevel, executive support to our Division Chief of our UPP Malignant Hematology/Medical Oncology division as well as his role as the Chair and Chief Scientific Officer of the NSABP Foundation. This role also supports one additional academic physician within Malignant Hematology/ Medical Oncology.
What you'll do:
- Master complex calendar management; anticipate conflicts and propose solutions.
- Coordinate endtoend travel and conference logistics; build detailed itineraries.
- Draft correspondence; prep briefings, agendas, and meeting materials; track followups.
- Serve as a discreet, reliable point of contact for senior leaders and external partners.
- Process expenses, manage documents/approvals, and assist with special projects.
- Proven executivelevel administrative experience (healthcare/academic medicine a plus).
- Expert Outlook/Teams and Microsoft 365 skills; excellent writing and polish.
- Acute attention to detail, urgency, and judgment with confidential information.
- A calm, solutionoriented approach in a fastpaced, highvisibility environment.
Responsibilities:
- Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
- Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
- Plans conferences for department and department head.
- Under general direction, provides varied administrative support to a department or group of professionals.
- May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements.
- Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
- Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
- High school diploma or equivalent.
- 5 years experience in an increasingly responsible administrative support role.
- Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
- Ability to use applicable MS Suite products.
- Advanced knowledge of business processes and procedures.
- Working knowledge of accounting and financial principles and functions.
- Ability to analyze data.
- Ability to use discretion and independent judgment.
Licensure, Certifications, and Clearances: - Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran
Vacancy posted 1 day ago
Similar jobs that could be interesting for youBased on the Administrative Assistant, Senior in Pittsburgh, PA vacancy
$52.3k - $78.5k
...Description Responsibilities include performing clerical and administrative duties to support the Carrier Fleet Reactor Performance subdivision... ...Time Off Paid Parental Leave Flexible Work Schedules Tuition Assistance for Eligible Employees Student Debt Benefit Personal Time Off...SeniorFor contractorsWork at officeLocal areaFlexible hoursNaval Nuclear Laboratory (FMP)
West Mifflin, PA22 hours ago- ...providing quality assurance services during remodel projects. Our growing Commercial Services Group is seeking a full-time Senior Administrative Assistant to join our corporate office in the Findlay Township area of Pittsburgh (near the Pittsburgh International Airport)....SeniorFull timeCasual workWork at officeLocal areaWork from home
KTA-Tator
Pittsburgh, PA3 days ago $52.3k - $78.5k
...lifetime career? Apply today! Job Description The Carrier Fleet Reactor Performance subdivision is looking for a senior administrative assistant. Responsibilities include performing clerical and administrative duties to support the subdivision and broader Fleet...SeniorFor contractorsWork at officeLocal areaFlexible hoursNaval Nuclear Laboratory
West Mifflin, PA14 days ago$52k - $60k
...Job Title Administrative Specialist – Managerial Support Job Description At BNY, our culture empowers you to grow and succeed. As a leading global financial services company at the center of the world's financial system we touch nearly 20% of the world's investible...SeniorTemporary workBNY
Pittsburgh, PA3 days ago$147k - $179.6k
Sr. Scheduler Are you a highly technical, strong communicator who thrives in a team environment on complex projects? Gilbane is seeking a Sr. Scheduler to support current and future needs, utilizing advanced scheduling techniques on challenging projects, with opportunities...SeniorFor contractorsRelocationGilbane Building Company
Pittsburgh, PA2 days ago- ...Job Description Turner & Townsend is seeking an experienced Senior Scheduler to join our team to support scheduling as a project... ...project team.? Monitor schedule deviations and variances and assist in the development of alternative methods for corrective action....SeniorFor contractorsFlexible hours
Turner & Townsend
Pittsburgh, PA2 days ago $120k - $170k
...minorities, women, the disabled, protected veterans and all other qualified applicants. The Successful Applicant A successful Senior Scheduler should have: ~3-10+ years of scheduling experience in Utilities, EPC, Transmission & Distribution, Power Delivery, or...SeniorFor contractorsLocal areaMichael Page International Inc.
Pittsburgh, PA3 days ago$17 per hour
...entry-level to management in retail, human services, and administrative fields. Learn more about working at Goodwill. [ You... ...can help. We can show you how. POSITION SUMMARY: The Senior Administrative Assistant provides high-level administrative support for the...SeniorContract workPart timeWork at officeMonday to Friday- ...team that invests in your growth, values your contributions, and challenges you to make a lasting impact every day. The Administrative Assistant Sr. is responsible for providing administrative support of a sophisticated nature to a dedicated group and/or for one or...SeniorWork at officeFlexible hours
Williams Companies Inc
Pittsburgh, PA4 days ago $26 - $29 per hour
...consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring....Hourly payContract workUS Tech Solutions
Braddock, PA14 days ago- ...Senior Executive Assistant Since 1952, Light of Life Rescue Mission has been a safe refuge for homeless and hurting people in the Pittsburgh... ...Senior Executive Assistant. Are you a professional administrator skilled in providing high-level support to senior leadership...Senior
Light of Life Rescue Mission
Pittsburgh, PA4 days ago - ...Job Description Job Description Downtown Pittsburgh company in need of an experienced senior level Administrative Assistant. The selected candidate with provide high-level administrative support to department leadership and staff. Duties to include: Manage...SeniorWork at office
- ...Pennsylvania is seeking a highly organized and detail-oriented Administrative Analyst / Executive Assistant to the Clerk. This position reports directly to the... ...to District Court Executive, Chief Deputy Clerks, senior managers and serves as a back-up to other...Permanent employmentWork at officeLocal areaImmediate startRemote workFlexible hours
U.S. Courts
Pittsburgh, PA2 days ago - ...SUMMARY This job is part of an executive administrative team. This job provides administrative... ...to more than one Vice President and/or Senior Vice President. Incumbents will rely on... ..., administrative or executive assistant role To Include ~3 years with Microsoft...SeniorFor contractorsWork at officeLocal area3 days per week
Highmark Health
Pittsburgh, PA3 days ago $16 - $18 per hour
...Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information...Hourly payWork at officeSBJ ROOFING LLC
Pittsburgh, PA4 days ago$38k
...Opportunities for professional electricians and customer service professionals are now available across the country. The administrative assistant provides office coordination and ensures the smooth operation of daily business. Job duties include: Answering...Work at officeFlexible hoursMister Sparky
Pittsburgh, PA11 days ago- ...established non-profit organization serving children, teens, and young adults throughout the Pittsburgh area is seeking an Administrative Assistant to support daily operations across its network of clubhouses. This is a great opportunity for someone with strong customer...Temporary work
Insight Global
Pittsburgh, PA2 days ago - ...Job Details: Job Title: dministrative Assistant II Location: Pittsburgh PA 15272 Duration: 12+ Months Hybrid Role... ..., responding to inquiries and routing requests as needed. Administrative Support Coordinate meetings with internal and external stakeholders...Work at office3 days per week
LanceSoft
Pittsburgh, PA21 hours ago - ...security and cybersecurity systems, phone systems and multimedia technologies. We are currently looking to hire a full-time administrative assistant to work in our Pittsburgh office. This person must possess a high attention to detail and be extremely comfortable with...Full timeContract workCurrently hiringWork at office
Dagostino Electronic Services
Pittsburgh, PA1 day ago - ...culture where all of our employees feel respected, valued and have an opportunity to contribute to the company's success. As an Administrative Assistant II within PNC's Finance organization, you will be based in Pittsburgh, PA. The Administrative Assistant II provides...Full timeTemporary workPart timeWork experience placementWork at office
PNC Financial Services Group
Pittsburgh, PA3 days ago - ...Administrative Assistant The University of Pittsburgh School of Health and Rehabilitation Sciences (SHRS) is a nationally renowned leader in the field of health care education, research, and clinical practice preparation. With 14 different disciplines related to health...Full timeWork at officeRemote workRelocationVisa sponsorshipFree visaMonday to Friday
University of Pittsburgh
Pittsburgh, PA3 days ago $17 - $23 per hour
...Administrative Assistant Pittsburgh, Pennsylvania, United States $ 17.00 - 23.00 (US Dollar) Administrative Assistant Provides comprehensive administrative and secretarial support to leadership, ensuring smooth and efficient daily operations. This role involves...Hourly payPermanent employmentTemporary workWork at officeFlexible hoursMBC Talent Connections
Pittsburgh, PA1 day ago- ...Preferred Skills & Qualifications Background in banking, particularly in wealth management Experience as an executive assistant Day-to-Day Responsibilities Collaborate with analysts to complete daily tasks for closing accounts, which includes paying invoices...Contract workMonday to FridayFlexible hours
$48.13k - $62.83k
...Administrative Assistant The individual in this position is expected to perform a variety of secretarial and administrative tasks effectively, meet multiple daily deadlines, prioritize and organize tasks, demonstrate attention to detail, including proofreading, grammar...Work at officeRemote workFlexible hours2 days per week- ...About the Role Provide essential administrative and operational support across one or more districts, helping drive smooth, efficient day-... ...support to one or more districts Support the DOC as directed Assist with day-to-day operations to ensure offices run efficiently Provide...Part timeWork experience placementSeasonal workWork at officeLocal areaRemote work
H&R Block
Pittsburgh, PA3 days ago - ...billion in annual sales and a commitment to its workforce, Kokosing is the winning team. Job Description: The Field Administrative Assistant will work in a dynamic, team-oriented environment and will be responsible for supporting the Project Manager in day-to-day...Daily paidFor contractorsFor subcontractorWork at office
Kokosing
Carnegie, PA1 day ago $24 per hour
Job Summary We are seeking a reliable and detail-oriented Administrative Assistant for a contract/temporary opportunity in Coraopolis, PA. This role is ideal for an organized administrative professional who enjoys supporting office operations, keeping information accurate...Hourly payContract workTemporary workWork at officeShift workNight shift- ...EPO/HDHP/HSA options, including prescription coverage, Rx ’n Go, and Teladoc Comprehensive dental and vision benefits Employee Assistance Program, including counseling, legal, and financial services Flexible spending (FSA) and health savings (HSA) accounts Life and...Full timeWork at officeLocal areaFlexible hours
- Tapestryspringboro is seeking an Assistant Executive Director for their Moon Township location... ...valid Pennsylvania Personal Care Home Administrator certification. Benefits include medical... ...plans, and more. Join Tapestry Senior Living to positively impact the lives of...SeniorFull time
- Tapestry Senior Living in Coraopolis, PA is seeking an Assistant Executive Director to support community operations and ensure a resident-centered environment. This full-time role involves overseeing financial management, compliance with regulatory standards, and fostering...SeniorFull time
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Assistant, Senior. Be the first to apply!
Related searches
- administrative assistant police department Pittsburgh, PA
- administrative assistant Pittsburgh, PA
- travel administrative assistant Pittsburgh, PA
- business assistant Pittsburgh, PA
- administrative assistant logistics Pittsburgh, PA
- operations assistant Pittsburgh, PA
- administrative program assistant Pittsburgh, PA
- temporary admin assistant Pittsburgh, PA
- team assistant Pittsburgh, PA
- administrative assistant/recruiting Pittsburgh, PA