Administrative Assistant - Part Time

Part-Time Administrative Assistant

The Duquesne Club is among the most recognized private city clubs in the United States and internationally. We provide our members and guests with social, business, and recreational experiences marked by superior service and exceptional personal attention. We are currently seeking a part-time administrative assistant to join our talented team in delivering extraordinary experiences to our members.

The part-time administrative assistant will play a key role in office coverage and support the team during absences and vacations. One should have the ability to work a flexible weekly schedule tailored to office needs. The work schedule will be discussed in the interview process. Candidate should have availability to work Mondays and Fridays as needed.

Candidates with office and phone experience in hospitality or private clubs are especially encouraged to apply. This role enables learning new software, handling member requests, and providing administrative support for Committee and Board meetings.

Duties include:

• Answer and screen phone calls, take messages, transfer calls, provide general information and assist with requests.
• Assist with incoming and outgoing mail and packages.
• Assist with board/committee meeting preparation which include use of IPads, printing, copying, scanning, collating, shredding, etc.
• Organize and maintain office supplies.
• Assist with special projects, data entry, and mailings in the office as well as with other departments.
• Greet members, guests, and staff who come to the office.

Skills required:

• Ability to communicate clearly, calmly, and professionally.
• Proficient use of Microsoft Office including Outlook, Word, and Excel.
• Capacity to learn and develop skillful use of Northstar software membership database, as well as a strong understanding of the other modules.
• Previous use or capacity to learn other office software tools such as Adobe and Avery as well as other equipment, i.e., postage meter machine, printer/copier/scanner, shredder.
• Ability to multi-task and adjust workload based on various/changing deadlines.
• Possess strong organizational skills and attention to detail.

The above job description reflects the essential functions and qualifications for the position identified. However, the position may have additional duties and requirements.