Senior Administrative Assistant

Job Description

Job Description

Downtown Pittsburgh company in need of an experienced senior level Administrative Assistant.  The selected candidate with provide high-level administrative support to department leadership and staff.

Duties to include:

• Manage complex calendars, scheduled meetings, coordinated events, and arranged travel accommodations.
• Prepare correspondence, reports, presentations, and other departmental documents with a high degree of accuracy.
• Maintain confidential departmental records in compliance with policies.
• Coordinate office operations, answered multi-line telephone system, greeted visitors, and responded to inquiries.
• Process purchase requisitions, invoices, expense reports, and departmental budgets using financial systems.
• Assist with and coordinate staff meetings.
• Maintain electronic and paper filing systems and ensured accurate data entry into databases.
• Order office supplies, monitored inventory, and served as liaison with campus departments and external vendors.
• Support special projects and performed a variety of administrative and clerical duties to ensure efficient department operations.

Requirements:

• 5+ years of like executive/senior level support experience
• Professional verbal and written communication skills
• Proficient MSOffice skills with ability to learn new software as needed
• Excellent organizational and multitasking skills
• Ability to work independently and as part of a team to meet deadlines