Accounts Payable Assistant

Position: Accounts Payable Assistant Type: Full-time (Temporary position, in office Monday, Wednesday, Thursday, Friday - 24-30/hrs week) Location: Bridgeport, CT Pay: $27/hr+ Depending on Experience About Waters Construction Company Founded in 1960 and headquartered in Bridgeport, CT, Waters Construction Company is a leading heavy civil and paving contractor serving Connecticut and New York. With over 140 employees and annual revenue exceeding $100 million, Waters specializes in highway, site work, bridges, and mass transit projects. The company’s culture is built on its core values: Safe, Smart, Positive, Respectful, and Adaptable, and it prides itself on connecting communities through quality infrastructure. Overview The Accounts Payable Assistant will work alongside the accounting team with daily financial operations supporting large-scale construction projects. This position provides hands‑on experience in managing vendor relationships, processing subcontractor payments, and supporting financial compliance in a fast-paced, multi-project environment. Key Responsibilities Invoices Receive and Review: Organize invoices from vendors or suppliers received via mail and email. Mailed Invoices: Open and scan mailed invoices into the Invoice folder, then index into paperless. Email Invoices: Automatically upload invoices received via Outlook to Paperless using automated features. Backup Identify Documents: Ensure backup/supporting documents are labeled by vendor name, PO#, Ticket#, Invoice#, and appropriate approver/Job ID. Attach Backup: Match and attach backup documents to invoices. Request Approvals: Request approvals from Project Engineers or Assigned Approvers. File Records: Maintain and file records of invoice approvals. Vendor Statements Reconcile Statements: Regularly reconcile vendor invoice statements through Paperless or Sage 300 to ensure all invoices and payments are accounted for. Inform AP Manager: Notify the AP Manager of pending or past due invoices. Request Missing Invoices: Contact vendors via email or phone to request copies of missing invoices. Send ACH Applications: Distribute ACH applications to vendors and organize them in a specific folder for updates. After Payments Tasks Assist AP Manager: Help the AP Manager with requesting check signatures, scanning, and mailing check payments. Index Payments: Index check payments into Sage Paperless. ACH: Send out ACH Payment details to vendors. Partial Invoice Processing Partial Invoice Entry: Conduct partial invoice entry in Paperless, identifying vendor ID, invoice date, and amount in the unprocessed invoice folder. Send email requests for approval and coding. Track Charges: Assist the AP Manager in keeping track of monthly recurring charges. General Tasks Answer Phone: Answer the main phone line and direct calls accordingly. Encourage Paperless Invoicing: Send requests to vendors via mail and email, encouraging them to switch to paperless invoicing. Ensure all vendors have the option to email their invoices instead of mailing them. Qualifications & Skills Degree in Accounting, Finance, or Business Administration preferred. Strong attention to detail and organizational skills Proficiency in Microsoft Excel and accounting software (experience with Sage or Viewpoint a plus) Excellent communication and teamwork abilities Interest in learning construction accounting and project-based financial systems What You’ll Gain Exposure to accounting processes in a $100M construction firm Hands‑on experience working with subcontractors and vendors Mentorship from experienced accounting and project management professionals Opportunity to contribute to real projects and process improvements Potential for continued employment #J-18808-Ljbffr