Office Coordinator

Job Description

Job Description

About the Role Roessel Joy is partnering with a growing, mission-driven home health care organization in Braintree to hire an Office Coordinator. You'll be the welcoming face of the office and keep day-to-day operations running smoothly. This person greets visitors, manages the front desk, coordinates meetings and keeps the office stocked and organized. It's a great fit for someone polished, professional and service-minded who enjoys being the go-to person in a busy office. The role reports to the Controller.

Bilingual in Spanish is required!

What You'll Do

• Greet and direct visitors professionally and create a welcoming front-office experience
• Answer, screen and route incoming calls and emails
• Receive, sort and distribute mail and packages, and coordinate outgoing shipments
• Book, set up and prepare conference rooms for meetings
• Order lunches and catering for meetings and events
• Order and maintain office supplies, and keep shared equipment like printers and copiers stocked and working
• Keep the kitchen and common areas clean, organized and stocked
• Support basic vendor communication, including cleaning, maintenance and IT vendors
• Track facilities expenses and help with basic budget reporting
• Keep records organized, including invoices, contracts and vendor documents
• Help with data entry, document management and small projects across departments
• Follow office security and visitor access procedures

What We're Looking For

• 3+ year of experience in a receptionist, front desk or office coordinator role
• Polished, professional presence with excellent customer service skills
• Strong organization and multitasking, with the ability to adapt to shifting priorities
• Clear written and verbal communication
• Proficiency in Microsoft Office and the ability to learn new systems quickly
• High school diploma or GED required; associate's degree preferred
• Available to work fully onsite, Monday through Friday
• Bilingual or multilingual in Spanish, Portuguese, Cape Verdean Creole or Haitian Creole (strongly preferred)
• Experience in healthcare or health services
• Knowledge of medical terminology

Why You'll Love It

• Temp-to-hire path to a permanent role
• Mission-driven organization that supports caregivers and families
• Free parking and a consistent Monday–Friday daytime schedule