Payroll Administrator

Job Description

Job Description

We are looking for a Payroll Administrator to support accurate payroll execution and reliable HR systems administration in Louisville, Kentucky. This role blends hands-on payroll processing with HRIS ownership, requiring someone who can maintain data quality, resolve system issues, and help strengthen day-to-day people operations. The ideal candidate brings strong analytical skills, sound judgment, and a service-oriented approach while partnering across departments to keep payroll and employee records compliant and up to date.

Responsibilities:
• Manage biweekly payroll from start to finish, ensuring employees are paid correctly and on schedule while addressing exceptions, adjustments, and off-cycle needs.
• Administer and optimize HRIS functions across areas such as employee records, payroll, recruiting, onboarding, and performance processes, with a focus on system accuracy and usability.
• Serve as the internal resource for HRIS configuration, workflow setup, user access, troubleshooting, testing, and ongoing enhancements to support operational efficiency.
• Maintain employee data throughout the full employment lifecycle, including hires, internal moves, compensation updates, leave activity, and separations.
• Perform payroll reviews and reconciliations related to taxes, direct deposit, leave balances, retroactive pay, and year-end documentation such as W-2 processing.
• Produce and analyze reports on workforce trends, headcount, turnover, vacancies, organizational structure, and payroll activity using HR systems and advanced Excel tools.
• Partner with HR, Finance, IT, operational leaders, and external providers to resolve issues, improve processes, and support accurate payroll and HR administration.
• Help ensure compliance with applicable federal, state, and local requirements by maintaining complete records, supporting audits, and monitoring data integrity standards.• At least 2 years of experience in payroll administration and HRIS support, including ownership of full-cycle payroll processing.
• Hands-on experience with HR and payroll platforms such as UKG Pro, UKG Ready, or a comparable system used for core HR operations.
• Knowledge of payroll practices involving audits, reconciliations, tax withholding, direct deposits, leave tracking, retro pay, and regulatory compliance.
• Ability to manage sensitive employee information with a high level of accuracy, organization, and confidentiality.
• Experience creating reports and interpreting HR or payroll data, including strong spreadsheet skills for analysis and validation.
• Proven ability to work effectively with cross-functional teams and provide responsive support to employees, leaders, and business partners.
• Bachelor’s degree in Human Resources, Business Administration, Information Systems, or a related field preferred.
• Relevant certifications or experience in public sector HR, payroll tax reporting, or collaboration tools such as SharePoint are a plus.