Accounts Receivable Specialist

Accounts Receivable Specialist

The AP/AR Accounting Lead is responsible for managing the full cycle of accounts receivable and accounts payable processes while supporting the integrity and accuracy of the company's financial records. This role ensures timely collections, accurate vendor payments, and compliance with company policies and internal controls. The ideal candidate is analytical, detail-oriented, and comfortable managing accounting processes while partnering with cross-functional teams to maintain strong financial controls.

Responsibilities

• Manage the full-cycle accounts receivable process, including invoicing, cash application, and collections.
• Generate and distribute customer invoices based on shipping documentation, contracts, and pricing agreements.
• Monitor aging reports and actively manage collections to ensure timely payment from customers.
• Research and resolve billing discrepancies, short payments, and customer disputes.
• Apply incoming payments including ACH, wire transfers, checks, and credit card transactions.
• Reconcile customer accounts and maintain accurate AR subledger records.
• Collaborate with sales, customer service, and logistics teams to resolve invoice or shipment issues.
• Assist with credit evaluations and customer credit limit monitoring when necessary.
• Manage full-cycle accounts payable, including invoice processing, coding, approvals, and payment processing.
• Perform 3-way matching of vendor invoices, purchase orders, and receiving documentation.
• Ensure timely payment of vendor invoices while optimizing cash flow and payment terms.
• Maintain vendor records and resolve discrepancies or payment inquiries.
• Process payments via check, ACH, wire transfer, or electronic payment platforms.
• Reconcile vendor statements and ensure AP subledger accuracy.
• Assist with month-end close activities including AR/AP reconciliations and reporting.
• Prepare and reconcile AR and AP aging schedules.
• Support audit requests and documentation preparation.
• Ensure compliance with internal controls and accounting policies.
• Identify and recommend process improvements to increase efficiency and accuracy.

Essential Skills

• Strong analytical and problem-solving skills.
• Exceptional attention to detail.
• Ability to manage and improve financial processes.
• Strong organizational and time management skills.
• Strong communication and vendor/customer relationship management.
• Ability to work independently and collaboratively across departments.
• Degree in Accounting, Finance, or a related field preferred.
• 5+ years of progressive experience in accounts receivable and/or accounts payable.

Work Environment

This position is fully onsite, Monday through Friday from 8 AM to 5 PM PST.

Job Type & Location

This is a Contract to Hire position based out of Valencia, CA.

Pay and Benefits

The pay range for this position is $35.00 - $50.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Valencia, CA.

Application Deadline

This position is anticipated to close on Aug 7, 2026.