Accounts Payable Clerk

About the Job

Title: Accounts Payable Clerk 1

Classification: Non-Exempt

Reports To: Accounts Payable Manager

JOB DESCRIPTION

Position Summary:

The Accounts Payable Clerk completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

General Duties and Responsibilities:

• Review, Scan, and process invoices for assigned locations.
• Enter and process invoices for assigned locations.
• Process vendor invoices - validate vendor payment information and code documents to the correct office and general ledger account code.
• Receive original invoices - submit and monitor payments.
• Audit supporting documents to ensure proper approvals, general ledger account coding and payment support are included before processing the invoice.
• Research and respond to inquiries (internal and external) regarding invoice/check status, as well as inquiries that require additional explanation or copies of supporting documentation.
• Analyze and resolve problems related to the payment process.
• Maintain the filing system of all processed documents in an organized manner.

Knowledge and Skills:

• Must demonstrate numerical aptitude and ability to perform detailed work.
• Ten-key by touch required.
• Must demonstrate ability to communicate effectively both orally and in writing.
• Must have the ability to work independently & thrive in a fast-paced team office environment.
• Proficiency in Microsoft Office.
• Accurately process 1000 to 1125 invoices per week.
• Ability to prioritize workload and meet deadlines.
• Excellent organizational skills.

Physical Demands:

• May also have to do some light lifting of supplies and materials from time to time.

Position Type/Expected Hours of Work:

• Monday through Friday 8:00 am - 5:00 pm, possible overtime.

Required Education and Experience:

• Minimum of two (2) years of accounts payable experience processing both general and inventory-related invoices.
• Must have experience working in a high-volume office where meeting deadlines is critical.
• Previous experience with the Microsoft Dynamics AX financial modules is desirable but not required.
• Experience in the retail/grocery industry is desirable but not required.

This job description is not intended to be all-inclusive, and employees may perform other duties as directed. All employees are expected to perform any reasonable task or request that is consistent with fulfilling company goals and objectives.

About the Company

As of 2022, Vallarta counts on 53 stores throughout California (Ventura, Los Angeles, San Bernardino, Riverside, Kern, San Diego, Santa Barbara, Tulare, Orange, and Fresno counties), and more than 8,000 team members. The Gonzalez family promises to continue to strive for excellence in everything we do so that our valued customers always have a Vallarta supermarket to call their own.From one small carnicería in Van Nuys in 1985 to 53 full-service markets across California, Vallarta Supermarkets is a living, breathing tribute to the hard work and customer dedication of our founding family and all of our valued employees.Vallarta Supermarkets was founded by Enrique Gonzalez Sr., who was later joined in the business by his four brothers, his son and nephew. Their family roots and humble origins began in the tiny town of Jalostotitlán, Jalisco, Mexico, where Enrique and his brothers were raised on a meager farm. Their parents instilled in them at very young ages the importance of family and the power of a strong work ethic to overcome challenges.When the opportunity arose to immigrate in the 1960's, the Gonzalez family was thankful to stake their claim in the "land of opportunity," the United States of America. Right away, the five brothers got to work in restaurants, either as short-order cooks or bussing tables. Even though some of the brothers were still in school, they all worked to help the family make ends meet.In 1985, Enrique Gonzalez Sr. began his journey in the grocery business when he opened Carniceria Vallarta in a 1,000 sq. ft market in Van Nuys, CA. He focused on selling the traditional cuts of meats popular in his native Mexico with an emphasis on unequaled quality and the friendliest of customer service. He soon expanded the business to a second location and brought his four brothers into the business. From there the adventure truly began, as they worked together as a family to build both a reputation for excellence and a successful business.The Gonzalez brothers believed that the key to Vallarta's success would be to combine elevated customer service with the highest quality products to serve the growing Hispanic community whose needs may not be addressed by big chain stores.That's why, from the beginning, Vallarta Supermarkets offered a wider variety of the freshest, traditional foods from Mexico, and Central and South America than any other store. They offered specialty and traditional items customers couldn't find anywhere else: cut-to-order Latin-style meats (ranchera, diesmillo, lomo de res), spices, fresh fruit and produce, delicious prepared foods, pan dulce made daily, plus everything else you would expect from a traditional grocery store. Fast forward to today where Vallarta has expanded its offerings to include a juice and aquas frescas bar, tortilleria, bakery (panaderia), a cevicheria and more.