Executive Assistant

Executive AssistantWe are seeking a highly organized, proactive Executive Assistant to provide best-in-class support to a senior executive and help drive efficiency and effectiveness in a fast-paced environment. This role serves as a trusted partner, managing priorities, anticipating needs, and ensuring day-to-day operations run seamlessly. This position is based at Levy's Corporate Headquarters in Chicago, IL.Major Areas of Responsibility:Schedule ManagementDay-to-day management of the calendars for the executives, including meeting scheduling and liaison with other administrative assistantsLiaising with clients at a high-level on behalf of the ExecutiveEnsures that meetings, presentations, and other duties are carried out seamlesslyBooks business travel to ensure that specific travel requirements and low fares are accommodatedManages travel schedule to proactively handle travel disruptions and any travel changes needed, this may include being available evenings and/or weekendsOffice Management:Answers incoming calls using proper etiquette and thorough documentation and prompt distribution of messagesProvides professional clerical support including filing, copying, and scanning of documentsProcesses invoices, expense reports and purchasing card statements on a timely basisManages supplies and ordering for new business meetingsOrganizes appropriate location, set-up, and communication for meetings, including board meetings, meetings, off-site meetings, and client meetings.Facilitate organizing notes, gifts, cards, and awards when neededOverall Management:Promotes a cooperative work climate, maximizing productivity and morale.Fosters strong relationships with operations by making accessibility and responsiveness a priority.Job Requirements:Excellent and professional writing and verbal skillsExperience working at Executive Assistant level with senior management and senior level clientsKnowledge of MS office applications, including Word, experienced in Excel, and OutlookAbility to manage complex and highly confidential informationAbility to work autonomously and across multiple tasks and reporting into different project teamsAbility to build a Power-Point presentation, with design and creativity skillsMust be adept at problem-solvingMust be able to prioritize and plan work activities as to use time efficientlyMust be organized, accurate, thorough, and able to monitor work for qualityHigh degree of personal organization and self-managementCurious about Life at Levy? Check it out: Levy CultureAt Levy, team = family. And we'll always take care of family, learn more about Levy benefits offered.MedicalDentalVisionLife Insurance/ ADDisability InsuranceRetirement PlanFlexible Time Off PlanPaid Parental LeaveHoliday Time Off (varies by site/state)Personal LeaveAssociate Shopping ProgramHealth and Wellness ProgramsDiscount MarketplaceIdentity Theft ProtectionPet InsuranceCommuter BenefitsEmployee Assistance ProgramFlexible Spending Accounts (FSAs)Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.Levy is a member of Compass Group USA. Compass Group/Levy is an equal opportunity employer. At Compass/Levy, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. We encourage applicants with a criminal history (and driving history) to apply.Certain positions may require Florida Level 2 background screening. Details: are accepted on an ongoing basis.Levy maintains a drug-free workplace.Req ID: 1572620Levy Sector[[Cust_clntAcName]]Julia Vogel[[req_classification]] CULINAIRE