Executive Assistant

The Lake is a new private social club opening in October 2026 in Chicagos River North neighborhood. Spanning 26,000 square feet, the clubhouse will feature a classic brick-and-limestone exterior paired with stylish contemporary interiors, creating an atmosphere that is both elegant and inviting. Designed to foster a vibrant, welcoming community, The Lake will center around an exceptional food and beverage program and bring together individuals from diverse backgrounds who share a love of gathering with family and friends. The club will offer three distinct restaurants, including a French-inspired brasserie, a British American restaurant, and an Italian trattoria. In addition, members will enjoy two cocktail bars, a members wine cellar, a roof terrace, three guest rooms, all thoughtfully designed to create a dynamic and curated experience.

Topography is a hospitality company founded by Liam Krehbiel in 2021 that develops and operates a collection of luxurious hotels and clubs, with a vision to build a world-class company known for excellence in guest experience, employee satisfaction, financial performance, and environmental stewardship. The Lake will be Topographys first property to open, with additional projects in development across Wisconsin, New England, and North Carolina.

Topography is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support company leadership and assist with day-to-day administrative operations across the organization. This role serves as a key operational partner, helping ensure efficient communication, organization, compliance, and administrative execution across multiple functions including membership, finance, operations, and people & culture.

The ideal candidate thrives in a fast-paced hospitality environment, exercises discretion and professionalism, and demonstrates strong organizational and problem-solving skills.

Key Responsibilities

Executive & Administrative Support

Provide direct administrative support to executive leadership

Prepare meeting materials, reports, presentations, and correspondence

Maintain organized digital and physical filing systems

Assist with expense reporting, invoice processing, and document management

Coordinate internal communications and follow-up on action items

Other duties and responsibilities as assigned

Membership Administration

Manage approval and setup of new members within the People Vine platform

Respond to member billing inquiries in a timely and professional manner

Assist with membership collections and account follow-up

Maintain accurate membership records and administrative documentation

Coordinate with membership and finance teams to ensure smooth onboarding and account management processes

Contract & Compliance Administration

Support contract administration including tracking, organization, renewals, and filing

Coordinate license and permit management to ensure compliance and timely renewals

Assist with insurance administration, including certificate tracking, policy coordination, and documentation management

Maintain organized compliance records and vendor documentation

Operations & Facilities Coordination

Coordinate utility-related administrative tasks with the Chief Engineer

Assist with operational vendor communication and service coordination

Support internal processes that contribute to smooth day-to-day property operations

People & Culture Support

Provide general people & culture administrative support

Help coordinate employee programs, meetings, and culture initiatives

Maintain confidentiality regarding employee and organizational information

Qualifications

3+ years of executive assistant, administrative, hospitality, or operations support experience preferred

Strong organizational skills with exceptional attention to detail

Ability to manage multiple priorities and deadlines simultaneously

Excellent written and verbal communication skills

High level of professionalism, discretion, and confidentiality

Proficiency with Microsoft Office, Google Workspace, and administrative systems

Experience with membership or hospitality platforms such as People Vine preferred

Core Competencies

Professionalism and discretion

Organization and follow-through

Communication and collaboration

Problem-solving and adaptability

Hospitality mindset and service orientation

Physical Requirements

Ability to sit and work at a computer for extended periods

Ability to occasionally lift and carry up to 20 pounds

Ability to move throughout office and property spaces as needed