Executive Secretary

One of our top Investment Management client is hiring for an Executive Assistant, below are the details:

Job Title: Executive Secretary

Duration: 4-5 Months

Location: Chicago, IL

Description:

OVERVIEW:

Responsible for performing high-level administrative/project-oriented assignments for executive management, relieving management of day-to-day operations and ensuring smooth functioning of department.

PRIMARY RESPONSIBILITIES:

Provide a wide variety of administrative and staff support requiring high-level analytical and organizational skills to executive management; Administer programs, projects, and assignments specific to department.

Prepare correspondence, reports, and data tables of an advanced nature; Compose memos and other types of correspondence for executive management.

Perform project-oriented assignments for executive to include researching data, compiling information, and prepare formal results on results and recommendations.

Maintain executives business calendar and uses discretion to screen requests for meetings and appointments; Reschedule meetings and appointments to meet special contingencies; Coordinate all travel arrangements and prepare business itineraries.

Coordinate the preparation and maintenance of records, statistics, and reports pertaining to department operations, issues, etc.

Prepare and arrange business presentations, management letters, and other communications ensuring materials are prepared in a timely and professional manner.

Serve as liaison between executive management and Bank personnel, respond to questions and/or issues on organizational and departmental matters; Handle a wide variety of situations and conflicts involving the day-to-day activities and operations of the department.

SCOPE OF RESPONSIBILITIES:

Incumbent works under general supervision and must exercise extensive discretion and judgment.

Incumbent must maintain confidentiality.

Incumbent is responsible for performing high-level administrative/project assignments, relieving senior management of many of the day-to-day operations and ensuring smooth functioning of department.

Contacts are generally both internal and external.

EDUCATION AND EXPERIENCE REQUIRED:

Bachelor's degree or equivalent in work experience.

Five to seven years progressive secretarial/administrative experience.

Excellent word processing skills.

Highly skilled with current standard word processing, spreadsheet, presentation, and database software and programs.

Strong administrative/project ability.

Ability to use independent judgment, discretion and maintain confidentiality on Bank matters.

Detail oriented.

Ability to communicate effectively and professionally with all levels of personnel.

Strong knowledge of Bank's organization, policies and procedures.

EEO:

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.