Executive Secretary

Executive Secretary

Are you ready to join a growing team? We are seeking an experienced Executive Secretary to provide high-level administrative support to executive leadership in a fast-paced corporate environment. The ideal candidate will possess exceptional organizational, communication, and project coordination skills, along with the ability to manage multiple priorities while maintaining confidentiality and professionalism. Location: Chicago, IL Duration: 5 Months

Key Responsibilities

• Provide executive-level administrative support to senior leadership and Executive Vice Presidents.
• Manage complex calendars, meetings, appointments, and scheduling conflicts.
• Coordinate domestic and international travel arrangements, itineraries, and logistics.
• Prepare executive correspondence, reports, presentations, spreadsheets, and other business communications.
• Research, compile, and analyze information for special projects and executive initiatives.
• Organize and maintain departmental records, reports, and operational documentation.
• Serve as a primary liaison between executive leadership and internal/external stakeholders.
• Coordinate executive meetings and ensure materials are prepared accurately and on time.
• Handle sensitive and confidential information with discretion and sound judgment.
• Support department operations through project coordination and administrative process management.

Required Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 57 years of progressive executive assistant, executive secretary, or senior administrative support experience.
• Proven ability to support multiple executives in a demanding, fast-paced environment.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Visio.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication abilities.
• Exceptional attention to detail and accuracy.
• Ability to exercise independent judgment and maintain strict confidentiality.

Preferred Qualifications

• Experience supporting executive leadership within banking, financial services, or other regulated industries.
• Knowledge of corporate organizational structures, policies, and procedures.
• Experience managing executive presentations, reports, and strategic initiatives.
• Strong project coordination and stakeholder management skills.
• Excellent verbal and written English communication skills and the ability to interact professionally with a diverse group are required.

The expected base salary for this position ranges from $24.87 to $41.45/hour. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, market factors, and where applicable, licensure or certifications obtained. In addition to salary, a competitive benefit package is also offered.