HR & Office Administrator

Job Description

Job Description

HR & Office Administrator

Precision HVAC
Skokie, IL
Full-Time | On-Site
Salary Range: $55,000 - $70,000

About Precision HVAC

We pride ourselves on delivering exceptional customer service while maintaining a supportive, team-oriented workplace for our employees.

We are seeking a highly organized and proactive HR & Office Administrator to support our growing team. This role is ideal for someone with experience in office management, executive support, payroll administration, customer service leadership, or HR coordination who is looking to expand their human resources responsibilities and grow their career.

Position Overview

The HR & Office Administrator serves as a key support partner for daily office operations, employee administration, and customer service coordination. This individual will help create a positive employee experience while ensuring office processes run smoothly and efficiently.

This is a hands-on role that combines office administration, employee support, payroll coordination, recruiting assistance, and operational organization.

Key Responsibilities

Human Resources & Employee Support

• Assist with employee onboarding and new hire paperwork
• Maintain accurate employee records and personnel files
• Coordinate benefits enrollment, employee communications, and HR documentation
• Support recruiting activities including job postings, interview scheduling, and candidate communication
• Assist with employee training tracking and compliance documentation
• Respond to employee questions regarding policies, benefits, and payroll matters
• Help maintain employee handbooks, forms, and HR procedures

Payroll & Administrative Support

• Collect, review, and prepare payroll information for processing
• Track employee timekeeping, PTO, and attendance records
• Assist with payroll audits and reporting
• Coordinate employee certifications, licenses, and required documentation
• Support accounting and administrative functions as needed

Office Management

• Oversee day-to-day office operations and administrative processes
• Manage office supplies, vendors, and facility needs
• Coordinate company meetings, events, and employee activities
• Maintain organized filing systems and operational records
• Support leadership with scheduling, reporting, and special projects

Customer Service & Team Coordination

• Assist in maintaining high customer service standards across the organization
• Support customer service representatives and office staff with administrative needs
• Help resolve customer concerns and escalate issues when appropriate
• Collaborate with dispatch, service, and leadership teams to improve internal processes

Qualifications

• 3+ years of experience in office management, executive assistance, payroll administration, HR administration, customer service supervision, or a related role
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office and business software systems
• Experience handling confidential employee information professionally
• Detail-oriented with strong follow-through and problem-solving skills
• Experience with payroll, benefits administration, or HR processes is preferred
• HVAC, construction, home services, or trade industry experience is a plus

Ideal Candidate

This role is a great fit for someone who:

• Enjoys balancing people-focused and administrative responsibilities
• Has experience supporting office operations and employee needs
• Wants to continue developing their HR knowledge and responsibilities
• Thrives in a fast-paced, team-oriented environment
• Is looking for a long-term opportunity with career growth potential

Benefits

• Competitive salary
• Paid time off and holidays
• Health insurance options
• Retirement savings plan
• Professional development opportunities
• Supportive and collaborative work environment

Precision HVAC is an Equal Opportunity Employer and values diversity in the workplace.