Executive Assistant

Realty of America

Executive Assistant

Realty of America Chicago, IL (HQ)

Full-Time | In-Office

Realty of America is seeking a highly organized, proactive, and dependable Executive Assistant to support daily operations across our growing real estate brokerage and related business divisions. This role is fast-paced and dynamic, requiring excellent communication skills, strong attention to detail, and the ability to manage multiple priorities with professionalism.

Responsibilities

Manage calendars, appointments, meetings, and travel logistics
Organize and respond to emails; draft professional communications
Prepare agendas, presentations, reports, and meeting notes
Maintain organized digital files, documentation, and task trackers
Serve as a liaison between leadership, staff, agents, and partners
Support operations for departments including real estate, title, and real estate education
Track deadlines, project updates, and follow-ups to ensure timely execution
Provide excellent customer service and clear communication internally and externally
Assist with planning, research, and coordination of ongoing company initiatives

Requirements

24 years of experience as an Executive Assistant or high-level administrative role (real estate a plus)
Strong written and verbal communication skills
Highly detail-oriented, organized, and reliable
Ability to multitask and manage competing deadlines
Professional, confidential, and solutions-oriented
Proficiency in Google Workspace, Microsoft Office, and modern scheduling tools

Ideal Candidate

Thinks ahead and anticipates needs
Thrives in a fast-paced, evolving environment
Brings strong customer service and interpersonal skills
Spanish preffered
Keeps operations running smoothly behind the scenes
Enjoys taking ownership and supporting organizational growth

Compensation

Competitive salary based on experience
Opportunities for advancement within a rapidly expanding brokerage
Additional benefits discussed during the interview process

Apply

Vacancy posted 2 days ago

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