Temporary Administrative Assistant / Front Desk Coordinator

Job Description

Job Description

Assignment Duration

This temporary assignment is initially expected to last 1 - 3 months and may be extended based on business needs. No length is guaranteed.

Job Description
About the Role

• We are seeking a professional, dependable, and customer-focused temporary Administrative Assistant to support daily office operations and serve as the primary point of contact for employees, visitors, and vendors.
• This role is ideal for someone who enjoys creating a welcoming environment, delivering excellent customer service, and ensuring day-to-day administrative and office functions run smoothly. The position requires a polished and professional presence, strong communication skills, attention to detail, and the ability to work effectively within established processes and under the direction of management.
• The successful candidate will be highly organized, reliable, responsive, and comfortable balancing front desk responsibilities with administrative support duties in a fast-paced office environment.

What You'll Do

• Serve as the first point of contact for visitors, employees, and vendors, ensuring a positive and professional experience.
• Manage front desk and reception responsibilities, including greeting guests and directing inquiries.
• Coordinate conference room scheduling, visitor access, and meeting logistics.
• Provide administrative support, including calendar coordination, expense reporting, travel arrangements, recordkeeping, and document management.
• Assist with office operations, supply inventory, vendor communications, and general administrative tasks.
• Coordinate incoming and outgoing mail, deliveries, and shipment requests.
• Support meeting and event logistics, including room setup, catering coordination, and preparation of materials.
• Assist with onboarding activities and general workplace support.
• Help maintain organized, clean, and professional common areas, reception spaces, and meeting rooms.
• Troubleshoot basic office technology issues and coordinate with appropriate support teams when necessary.
• Complete additional administrative and operational assignments as directed by management.

What We're Looking For

• 1-3 years of experience in an administrative, receptionist, front desk, customer service, or office support role.
• Strong customer service skills with a genuine desire to help others and create a positive experience for visitors and employees.
• Professional demeanor, polished presentation, and excellent interpersonal skills.
• Strong verbal and written communication abilities.
• Ability to follow direction, adapt to changing priorities, and execute tasks accurately and efficiently.
• Excellent organizational skills and attention to detail.
• Comfortable receiving direction, adjusting priorities as needed, and responding promptly to business and office support needs.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Ability to multitask while maintaining professionalism and accuracy in a busy office setting.
• Dependable, punctual, and able to work both independently and collaboratively.
• Willingness to roll up your sleeves and assist with the day-to-day operational needs of the office, including cleaning/organizing common areas, stocking supplies, preparing meeting spaces, and other hands-on support tasks as needed.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Demonstrated ability to follow through on assignments with accuracy, professionalism, and attention to detail.
• Flexible and adaptable, with a willingness to support changing business priorities and administrative needs as directed by management.