Office Administrative Assistant

Office Administrative Assistant

Ultimate Staffing Services is actively seeking a dedicated and organized Office Administrative Assistant to support senior leadership in a professional office environment. This full-time position is highly visible to executives and involves a wide range of responsibilities that ensure the smooth operation of the office and effective support for the leadership team. The role is based onsite, offering an engaging professional setting.

Responsibilities

Greet visitors and manage incoming calls and emails.

Organize and schedule meetings, assisting with preparation and boardroom setup.

Coordinate travel arrangements for executives and team members.

Prepare, review, and submit expense reports.

Monitor office supplies and equipment, recommending upgrades when necessary.

Provide executive support and general office assistance.

Assist with IT troubleshooting and administrative tasks.

Participate in planning and execution of company events.

Maintain conference listings and distribute weekly updates.

Support administrative and finance-related tasks.

Qualifications

Bachelor's degree preferred

3+ years of stable experience in office administration, administrative assistant, executive assistant, or office support roles.

Exceptional organizational and time management skills.

Strong attention to detail and ability to prioritize effectively.

Excellent verbal and written communication skills.

Proficiency with Microsoft Office, with an emphasis on Excel.

Ability to maintain confidentiality and respond to deadlines with urgency.

Positive, team-oriented attitude.

Required Work Hours

Monday through Friday, 8:00 AM - 5:00 PM

Benefits

Competitive vacation allowance.

Comprehensive medical coverage.

401(k) with employer match.

Collaborative, professional work environment.

Additional Details

Salary Range: $55,000 - $65,000 per year, depending on experience

Apply today to join a dynamic team in a role with strong growth potential!