Project Coordinator

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POSITION SUMMARY:

The Project Coordinator reports to the Project Coordinator Manager. Located in Tampa, FL Full‑Time Hybrid The Project Coordinator plays a crucial role in facilitating the smooth execution of client projects by handling all logistics and administrative tasks. This role supports the project management team in coordinating project phases, ensuring accuracy in documentation, and maintaining effective communication with contractors, vendors, and clients.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

Project Coordination: Coordinate projects through all phases, including initial set‑up, purchasing, customer communication, shipment of products, and project reconciliation. Import or input order information into the database/ERP system and verify accuracy against quotes and plans. Initiate and track purchase orders with manufacturers in accordance with project specifications. Input change orders and returns and notify relevant stakeholders of any delays. Administrative Support: Organize and maintain a project filing system to ensure easy access to project documentation. Participate in project status meetings, providing detailed updates on assigned projects. Assist in resolving operational problems and identifying opportunities for process improvement. Provide support to other Project Coordinators as needed to manage schedule conflicts. Customer Service: Serve as a point of contact for customers, vendors, and service agencies on warranty claims and project inquiries. Create, print, and distribute service manuals and spec books as required. Assist customers at the front counter and answer general phone inquiries as backup support. Reconcile cash drawer and complete bank deposits daily. Scan receiving documents for the warehouse to maintain accurate records. Perform other duties as assigned.

COMPETENCIES:

Superior customer service attitude with a commitment to excellence. High attention to detail and ability to prioritize tasks effectively. Proficiency in MS Word, Excel, Outlook, and operating systems. Excellent communication and interpersonal skills. Strong problem‑solving and organizational abilities. Self‑motivated with a strong work ethic.

QUALIFICATIONS & EXPERIENCE:

High School Diploma or GED, or equivalent military or practical experience. 1–2 years of experience in an administrative or coordinator role. Experience in the construction industry preferred; foodservice industry experience is a plus. Ability to successfully pass a background check post offer acceptance. Compensation includes the posted base salary range and does not reflect potential commission, incentive, bonus, or other additional compensation opportunities, where applicable. Total compensation is determined based on experience, skills, internal equity, geographic location, and other job‑related compensatory factors. In addition to base salary, this role will be eligible for participation in TriMark’s benefit programs, including medical, dental, vision, 401K (with employer match), etc. Leadership positions may also qualify for participation in bonus programs commensurate with role and scope of responsibility. TriMark USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. If you require reasonable accommodation in completing this application, interviewing, completing any pre‑employment testing, or otherwise participating in the employee selection process, please direct your inquiries to View email address on click.appcast.io. #J-18808-Ljbffr TriMark USA, LLC