Office Manager

Company Description

We are a top notch 21st century accounting firm specializing in corporate, partnership and personal tax returns and full service bookkeeping. We pride ourselves on giving clients personal treatment in a professional atmosphere.

At LongwoodCPA, we are so much more than accountants. We serve as year-round partners —helping our clients make sense of their financial data in order to make sound, well-informed business decisions. We consider it our job to make sure our clients remain on a healthy financial path, we listen closely to their needs in order to understand both their organizational and financial goals. From there, we work to develop a customized, strategic plan to help them achieve financial security. By combining the knowledge, experience, and energy of our staff with our high-tech client delivery system, LongwoodCPA always delivers professional attention. 

Job Description

***ADMIN ASSISTANT FULL TIME WANTED***

Administrative Assistant full time wanted for busy tax and accounting firm in Longwood, Florida.

Must have a cheerful attitude, be hard working and love detail work. Must know Word and Excel and be very computer savvy.

We are expanding rapidly, and we are looking for someone that loves interacting with people along with administrative tasks like data entry, scanning and filing. We pride ourselves in delivering excellent service to our clients and we want someone that can help us do that. You are encouraged to look us up at LongwoodCPA.com for more info.

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Duties :

• Protect President’s calendar from anything having to do daily administrative duties
• Maintains office operations by receiving and distributing communications; maintaining supplies and equipment; picking-up and delivering items; serving customers

• Maintains supplies; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work stations
• Maintains equipment by troubleshooting failures and generally monitoring equipment operation
• Serves customers by answering questions and forwarding messages
• Recommends system revisions and implements new forms and procedures as necessary
• Answer phones and direct callers to the appropriate destination
• Scan documents
• Welcome on-site visitors in a friendly and professional manner; determines nature of business and announces visitors to appropriate personnel
• Sort and route incoming and outgoing mail to appropriate personnel
• Keep reception area neat and ready for visitors
• Process invoices for payment by firm
• Additional responsibilities as delegated by management

To qualify for an interview, please include your resume and a letter explaining why you’d like this job. $12- $15/ hour, depending on experience and productivity, competitive benefit package

Qualifications

• High School diploma , college a plus
• 2 + years prior experience as assistant in office setting
• Strong customer service and creative problem solving experience
• Proficient in Microsoft Office: Outlook, Word, Excel, Power Point, and Publisher
• Strong Verbal and Communication skills
• Ability to Multi-task , Prioritize needs and be Flexible with changing business in a team environment
• Willing to update job knowledge by participating in educational opportunities
• Must be experienced with computers and eager to learn new programs applicable to the job 

Additional Information

Please only contact by email.

Please answer the screening questions through the one on salary expectations only, thank you.

All your information will be kept confidential according to EEO guidelines.