Executive Assistant

Executive Assistant - Investment Management - Boston, MA

We are seeking candidates for an Executive Assistant position with an elite investment management firm located in Boston, MA. The Executive Assistant will support multiple individuals between various departments, while maintaining heavy calendar management, coordinating travel arrangements (domestic and international), and preparing materials for meetings, etc. The ideal candidate will have 1-2 years of administrative experience supporting senior leadership, preferably within the investment management industry.

This is an 8+month contract-to-hire position that will pay $27-33/hr (depending on experience) within a 40-hour workweek. This position is required to be on-site 4 days per week in their Boston office.

Responsibilities:

• Provide proactive and efficient calendar management, ensuring optimal scheduling and time allocation via MS Outlook.

• Coordinate complex domestic and international travel arrangements and detailed itineraries.

• Manage end-to-end logistics for internal and external meetings across multiple stakeholders.

• Prepare and produce high-quality, detail-oriented materials, including client reports, presentation decks, and meeting preparation packets.

• Handle day-to-day administrative tasks, such as managing incoming mail, maintaining filing systems, and preparing expense reports.

• Support various projects, including coordination of special events and hosting external visitors.

• Cultivate and maintain strong, collaborative relationships with internal teams and external partners.

• Perform additional administrative and project-related duties as assigned.

• Bachelors degree in Administration, Business, or related field (required).

• 1-2 years of administrative experience within a professional services environment.

• Prior experience in the investment management industry is strongly preferred.

• Exposure to global business contexts, whether through professional or personal experience, is highly valued.

• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).

• Exceptional attention to detail, a high standard of work quality, and a commitment to accuracy.

• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.

• Proactive, solution-oriented mindset with the ability to anticipate needs and address challenges independently.

• Demonstrated professionalism, reliability, discretion, and sound judgment.

• Ability to remain flexible and composed in a fast-paced environment, including managing last-minute changes.

If you are interested in learning more about this opportunity, please email your resume to Olivia at View email address on click.appcast.io.