Admin Assistant IV

Job title: STAR Admin Assistant IV
Job duration: 12+ months
Job location: North Chicago, IL (3 days onsite, 2 days remote)

Purpose: To provide administrative support to members of the International Specialty Care department. Process organizational and administrative routine tasks for the Specialty department. Responsibilities include all administrative functions of the department: calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, distribution lists management creating or modifying business documents.



Responsibilities:

• Uses and understands Client Office Suite and other business-specific software, including the Corporate Travel Web site.
• Meetings and travel activities - Assist with organizing appointments, sending invitations, booking rooms and venues, arranging catering and other vendors as needed, preparing documents, taking meeting minutes, and following up after meetings.
• Organizing business trips (travel and accommodation) and travel expense claims, as necessary.
• Processing post/mail - Management of incoming and outgoing post for the department.
• Budget - Supports the Specialty team in all administrative matters related to budget control
• Uses advanced software skills to perform work assigned.
• Maintains and updates department distribution lists to ensure accurate and effective communication.

Qualifications:

• High School diploma or equivalent. Some college preferred.
• 5+ years previous admin experience or equivalent.
• Operates with little instruction and minimal supervision.
• Advanced knowledge of Client Office Suite, Adobe Acrobat and Outlook
• Effective communication -written and verbal.
• Planning and organization
• Time management/prioritizing