Administrative Assistant
Tri State General Contractors
Administrative Assistant
We're an established, highly respected General Contracting Company, and we're on the lookout for a standout Administrative Assistant to join our Compliance department in Escondido, CA. If you thrive on staying organized, communicating clearly, juggling tasks with ease, and keeping projects moving, you'll fit right in. We're seeking someone who brings fresh ideas, a collaborative spirit, and a drive to grow right alongside us. If you have a "Team First" mentality, this is the job for you!
This role provides comprehensive administrative and operational support to the Senior Compliance Team, Project Managers, and Subcontractors. This position helps maintain organized project documentation, supports day‑to‑day office operations, assists with scheduling and communication, and contributes to the smooth execution of project workflows. Our ideal candidate for this position will be well organized, detail oriented, and ready to learn.
Include but not limited to:
- Assist Project Management team in managing a construction project's process and procedures.
- Ensuring all subcontractors comply with I9 requirements.
- Collect and prepare badges for client required controlled access program for contractor and subcontractors.
- Provide document control and ensure electronic files are accurately maintained.
- Prequalifying subcontractors for compliance with company policies.
- Data entry for venders, subcontractors and subcontracts.
- Assist with coordination between field and office.
- High School Diploma
- 1-3 years' experience in a professional office environment.
- Construction experience highly desired.
- Experience with AutoDesk or Procore software a plus.
- Experience with Adobe Acrobat Forms a plus.
- Excellent verbal and written communications skills.
- Organized with a high level of attention to detail.
- Ability to maintain strict standard of confidentiality with sensitive information.
- Skilled in Microsoft Office Suite including Outlook
- Competitive Rates
- Medical
- Dental
- Vision
- 401k
Vacancy posted 8 hours ago
Similar jobs that could be interesting for youBased on the Administrative Assistant in Escondido, CA vacancy
- ...Administrative Assistant II The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit. Responsibilities Serves as the primary SLAC reception and point of contact for...SuggestedPermanent employmentWork at office
Texas State
San Marcos, CA2 days ago $22.01 per hour
...Job Description Position Summary The Administrative Assistant provides organizational and administrative support to department(s) and its team members. Enters and retrieves work related information contained in computer databases to update records, files, reservations...SuggestedHourly payWork experience placementWork at officeImmediate startShift workHyatt Vacation Club at The Welk
Escondido, CA2 days ago- ...foster a workplace where people genuinely enjoy coming to work.What you’ll be doingReporting to the Director of Sales, the Administrative Assistant will support the operations and sales executives as well as Project Managers. In addition to general administrative tasks,...SuggestedContract workFor subcontractorWork at office
ASPS PARENT LLC
Escondido, CA2 days ago - ...environment. JOB SUMMARY Provide clerical support to the program. Administrative support duties and responsibilities such as reception, filing,... ...Office software, spreadsheets, databases. • Greet and assist visitors and clients. • Log receipt of checks and/or cash,...SuggestedContract workWork at office
Mental Health Systems
Escondido, CA4 days ago $24.95 - $34.93 per hour
...PACE centers located in Riverside County, our PACE program is positioned to serve over 650 senior participants. The PACE Administrative Assistant provides administrative and coordination support to senior leadership, including the Executive Director and Program...SuggestedHourly payWork at officeMonday to FridayNeighborhood Healthcare
Escondido, CA4 days ago$21 - $23 per hour
Overview Ultimate Staffing Services is actively seeking a dedicated temporary Administrative Assistant/Contracts professional to join their client’s team in California. This position offers an opportunity to work closely with the safety team and contracts team, providing...Full timeContract workTemporary workWork at officeLocal areaMonday to FridayDay shift- ...Clinical Education Medical Records Administrator The mission of the University of St. Augustine for Health Sciences is the development... ...requirements • Represents USAHS in meetings and conference calls • Assists with other projects, activities and programs as requested...Work at office
University of Saint Augustine
San Marcos, CA4 days ago - ...yourself looking for a fulfilling career , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up... ...Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively...Full timeTemporary workWork at officeHome officeFlexible hours
Edward Jones
Escondido, CA1 day ago - ...posting may close early due to the volume of applicants. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the rig Office Administrator, Financial Advisor, Office, Client Support, Administrator, Business Services...Work at office
Edward D. Jones & Co., L.P.
Escondido, CA4 days ago - ...Job Description Job Description Administrative Assistant - Ready to make a career? Provide general administrative clerical support and documentation support to the Quality Manager and the Quality department. Key responsibilities include: • Perform general...Work at office
Freeberg Industrial Fabrication
Escondido, CA2 days ago $25 - $27 per hour
...Overview Outpatient Opioid Treatment Program (OTP) *Shared Position with 12 hours at Oceanside CTC* Seeking: Administrative Assistant II Part Time Hours: Monday - Friday, 5:20 AM - 1:50 PM and Saturday 6:50 AM - 10:50 AM ~ This is a shared position...Hourly payPart timeWork at officeLocal areaMonday to FridayEarly shiftAcadia Healthcare
Escondido, CA8 hours ago$25 - $27 per hour
...Outpatient Opioid Treatment Program (OTP) Shared Position with 12 hours at Oceanside CTC Seeking: Administrative Assistant II Part Time Hours: Monday - Friday, 5:20 AM - 1:50 PM and Saturday 6:50 AM - 10:50 AM This is a shared position with Oceanside CTC. 28 Total Hours...Hourly payPart timeWork at officeLocal areaMonday to FridayEarly shiftComprehensive Treatment Centers
Escondido, CA1 day ago$55.3k - $126k
...offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, work-life programs, and dependent care. Our recognition awards program acknowledges employees for exceptional performance and...Full timeContract workPart timeWork at officeLocal areaRemote workBOOZ, ALLEN & HAMILTON, INC.
Escondido, CA1 day ago- ...Administrative Specialist Seeking resourceful, creative, and driven candidates interested in joining a team dedicated to developing innovative... ...primary responsibility of the Administrative Specialist is to assist with the community engagement program and resources....
- Escondido Comprehensive Treatment Center in Escondido, CA is hiring an Administrative Assistant II for a shared position with Oceanside CTC. The role supports routine admin tasks, scheduling, and billing-related activities in a fast-paced OTP clinic. The ideal candidate...Part timeWeekend workDay shift
- ...versions for internal tracking Must Haves Strong English communication skills, both written and verbal Proven experience in administrative support Experience preparing client-facing proposals, quotes, or estimates Strong attention to detail able to accurately...Part timeWork from homeHome officeMonday to FridayShift work
- ...find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up... ...an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listening...Temporary workWork at officeHome officeFlexible hours
- Edward Jones in Escondido, California is seeking a Branch Office Administrator (BOA) to provide essential support to financial advisors and clients. This role involves managing client inquiries, facilitating exceptional service, and performing administrative tasks to ensure...Work at office
$24.2 per hour
...protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language,...Hourly payFull timeWork at officeShift workWeekend workHyatt Vacation Club at The Welk
Escondido, CA1 day ago- ...JOB SUMMARY Under general supervision of Division Manager – Administrative Services (DM‑AS), independently performs a variety of routine... ...and mail; respond to complaints and requests for information; assists in interpreting and applying regulations, policies, procedures...Temporary workFor contractorsWork at officeLocal area
North County Dispatch JPA
Rancho Santa Fe, CA5 days ago - ...Join the Helen Woodward Animal Center as a Development Assistant providing vital administrative support for fundraising activities. This role includes managing donor information, processing donations, and assisting with special events preparation. Experience in customer...Full time
Helen Woodward Animal Center
Rancho Santa Fe, CA4 days ago $17.65 per hour
...position is responsible for opening and closing the store and performing other duties in the absence of management. A Key Holder will assist the store in periods of high volume and provide support for new employees, providing excellent customer service while driving sales...Full timeNight shiftWeekend workGopuff
Escondido, CA5 days ago- ...Mary's Tack & Feed Del Mar, CA Mary's Tack & Feed is seeking a highly organized, detail-oriented Administrative Assistant to help keep our busy retail operation running smoothly. This is a dynamic position supporting multiple departments including Sales, Buying,...Hourly payFull timeWork at office
Mary's Tack and Feed
Vista, CA3 days ago - ...preferred, but not required. Under general direction, provides administrative, clerical and program support to the Program Manager and... ...able to type 45 words per minute accurately. As the Admin Assistant you will: Performs a wide range of clerical and...Work at office
Community Action Partnership of San Luis Obispo
Poway, CA3 days ago $26 - $30 per hour
...Job Description Job Description SALES SUPPORT ADMINISTRATIVE ASSISTANT Location: Mid San Diego Potential Temp to Hire Opportunity Responsibilities Include: Creates orders and supports order management in system. Review purchase orders...Temporary workWork at officeSedona Staffing San Diego
Escondido, CA4 days ago- As an office manager you are expected to run the full scope of back office and front office operations. Ordering supplies and keeping track of employee supply usage.Hiring and firing of staff, able to delegate tasks and keep track of other employee times. Need to have ...Work at office
Confidential Dental Practice
San Marcos, CA4 days ago $27 - $29 per hour
Overview Escondido Family Dental Care & Specialty Center is seeking a warm, bubbly Front Office/Billing Coordinator to be the positive face of our practice. Our modern dental office provides patients with a comfortable, stress-free atmosphere, ensuring a positive ...Hourly payFull timeWork at officeMonday to FridayEscondido Family Dental Care & Specialty Center
Escondido, CA1 day ago- ...Implement and enforce company policies and procedures. Provide guidance and support to staff on compliance-related matters. Provide administrative & operational support to the departments as needed. Experience/Qualifications Minimum of 3-5 years of experience in office...Work experience placementWork at office
$17.25 - $21 per hour
...product knowledge, and to provide customers and team members with in-depth information on product features and benefits. You would also assist with, and be knowledgeable in, all store operations, including opening and closing procedures, administering returns/store credit,...Hourly payFull timePart timeImmediate startShift workCycle Gear
San Marcos, CA1 day ago- ...Summary Under the supervision of the Associate Director, provide administrative support in scheduling, data entry and maintenance, and... ...necessities of confidentiality, responsible for and provides clerical assistance to program staff members. Specific Activities Type...Contract workFor subcontractorCasual workInternshipWork at officeFlexible hours
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!
Related searches
- team administrator Escondido, CA
- administrative program assistant Escondido, CA
- administrative associate Escondido, CA
- team assistant Escondido, CA
- engineering team administrator Escondido, CA
- part-time administrative assistant work from home Escondido, CA
- operations assistant Escondido, CA
- department administrative assistant i Escondido, CA
- administrative assistant/recruiting Escondido, CA
- administrative assistant police department Escondido, CA