Accounting Coordinator

Job Description

Job Description

We are looking for an Accounting Coordinator to join a team in Lancaster, New York in a contract-to-permanent capacity. This role supports daily accounting operations while helping maintain accurate financial records, timely reporting, and smooth coordination across internal teams and external partners. The ideal candidate brings strong attention to detail, comfort working across payables and receivables, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Manage the full accounts payable cycle, including reviewing submissions, entering transactions, and preparing payments for processing. • Maintain financial records within the general ledger by completing reconciliations and posting necessary journal adjustments. • Produce financial summaries and budget-related reports to support ongoing business review and planning needs. • Partner with accounting leadership on year-end activities by preparing supporting documentation such as inventory, payroll, receivables, and trial balance reports. • Monitor cash activity by tracking bank balances and completing regular bank reconciliations. • Generate customer invoices, follow up on outstanding balances, and research discrepancies on complex or past-due accounts. • Handle electronic billing for government clients and process credit applications for new customers and vendors. • Prepare month-end commission calculations, distribute weekly invoice copies to sales representatives, and review employee expense reimbursements for payment. • Support administrative accounting functions by managing petty cash, coordinating certificate of insurance requests, maintaining company insurance records, and updating internal reporting books and weekly leadership reports.• Experience supporting core accounting activities, including accounts payable, accounts receivable, billing, and account reconciliation. • Working knowledge of general ledger maintenance and the preparation of journal entries. • Ability to compile accurate financial data and assist with recurring and year-end reporting requirements. • Strong organizational skills with the ability to manage multiple deadlines and detailed transactional work. • Proficiency using accounting systems and standard business software for reporting, communication, and recordkeeping. • Clear written and verbal communication skills to work effectively with internal staff, sales teams, customers, and vendors. • High level of accuracy, discretion, and follow-through when handling financial information and documentation.