Contract Manager

Contract Manager

ABOUT US
Looking for more than just a job? At Thompson Machinery, we've been powering progress since 1944. We are the go-to Caterpillar dealer for Middle and West Tennessee and North Mississippi. Come join a team where our mission is simple: deliver smart solutions, build lasting partnerships, strengthen the communities we call home and invest in your growth.

WHAT YOU WILL DO
As the Contract Manager at Thompson Machinery, reporting to the Director of Risk Management, you will develop and continuously improve a consistent process for drafting, reviewing, approving, executing, storing, and renewing contracts across the organization. Managing both vendor and customer agreements through the full contract lifecycle. Support Risk Management Function with Certificate of Insurance (COI) review as part of contractual risk management and vendor controls. Maintain an accurate entity structure and corporate record documentation process. This role requires strong
attention to detail, sound business judgment, and the ability to partner effectively with leaders and cross-functional teams (Sales, Operations, Finance, Legal, and other stakeholders) to ensure contracts are clear, compliant, and aligned with business goals.



ESSENTIAL DUTIES & RESPONSIBILTIES

• Design, document, and implement a contract management process (CLM workflow), including intake, drafting/redlining, approval routing, execution, storage, renewal tracking, and closeout.
• Manage vendor and customer contracts through the full lifecycle (approximately 70% vendor / 30% customer), ensuring key terms (scope, pricing, payment, warranties, indemnity, limitations of liability, termination, and dispute resolution) are reviewed, negotiated as needed, and captured accurately.
• Primary emphasis is on vendor contracting, including supplier/subcontractor terms, flow-down requirements, risk allocation, and compliance with internal vendor onboarding and insurance standards.
• Assist with insurance-related contract requirements, including review of insurance provisions and COIs for vendors, subcontractors, and partners while coordinating questions and exceptions with internal stakeholders and the insurance broker as applicable.
• Track and maintain all entity structure and corporate record documents (e.g., entity charts, formation/registration documents, governance records, amendments, and key corporate filings) in an organized, auditable repository.
• Develop templates, clause library guidance, and training materials to support internal stakeholders; provide day-to-day support on contract intake and process adherence.
• Maintain contract and entity-document trackers (status, key dates, renewals, obligations, and exceptions) and produce periodic reporting to support planning, compliance, and risk management.

WHAT WE EXPECT OF YOU
We all have different backgrounds, yet we all use our unique contributions to provide the highest quality of service.



BASIC QUALIFICATIONS



EDUCATION & EXPERIENCE

• 5+ years of experience in contract administration/contract management, legal operations, procurement, or a related role (experience supporting construction, service, or equipment-related contracts is a plus).
• Demonstrated ability to build and improve a repeatable contract lifecycle process, including intake forms, approval matrices, templates, and recordkeeping.
• Strong contract review and redlining skills; comfort working from customer/vendor paper and explaining risks and options to non-legal stakeholders.
• Working knowledge of insurance/COI requirements and common contractual insurance language; experience coordinating with brokers or risk/finance partners.
• Experience maintaining corporate records and entity documentation, with strong organizational skills and high attention to confidentiality and data accuracy.
• Proficiency with Microsoft 365 (Word, Excel, Outlook, SharePoint) and comfort learning contract repository/CLM or workflow tools.

WHAT'S IN IT FOR YOU
At Thompson Machinery, we believe that great benefits are more than just perks- they're essential for employee well-being and success. We've designed a benefits package that goes beyond the ordinary, ensuring that our team members thrive both personally and professionally. Here's an overview of our benefits, including some that set us apart from our competitors.



THE BASICS

• Various medical plan options, including a no-cost option
• Vision and dental insurance
• Employer-paid short-term and long-term disability insurance
• Employer-paid basic life insurance
• 401k matching
• Profit Sharing
• 8 paid holidays annually
• Initially up to 15 days of Paid Time Off annually with increase after five years of service
• Employee Assistance Program (EAP)

WHAT SETS US APART

• Competitive pay
• Exposure to world-class CAT training and development
• Tuition Reimbursement
• Tool Purchase Assistance to buy high-quality tools at deep discounts
• Annual stipend toward the purchase of work boots
• Company Incentive Bonus Program
• Paid Veteran holiday annually to all service members
• Training and Development programs
• Work uniforms and professional cleaning services
• Financial Wellness programs

Thompson Machinery offers competitive salaries and a complete benefits package. Compensation for this position will be commensurate with candidate experience and background. Thompson Machinery is an equal opportunity employer: Minorities/Women/Veterans/Disabled.

Apply Now

Listing is current as of May 27, 2026 10:45 AM