Administrative Manager

Administrative Manager

City of Boca Raton | Administration

City Hall, Boca Raton, FL | Full-time Exempt | Job 04775

$78,437.26$100,556.56 annually |

Lead the operations behind community recreation

Bring your public-sector leadership and operational expertise to a role that helps Recreation Services work smarter and serve the community effectively. You will lead the Departments administrative team, support executive leadership, and coordinate the people, systems, finances, and projects that strengthen accountability and service across the organization.

What youll do

• Lead administrative staff and executive support; oversee HR, payroll, position control, recruitment, onboarding, employee training, and department-wide meeting follow-up.
• Support the operating budget, purchasing, financial transactions, revenue and expense monitoring, appropriate fund application, purchase orders, audits, and cost recovery.
• Coordinate Parks and Recreation Board agendas, materials, meeting logistics, communications, and action items; oversee provider agreements, public records requests, and records management.
• Guide software and IT projects, departmental communications, and emergency planning; coordinate across City departments and advise Recreation Services leadership.
• Manage strategic projects, analyze processes, develop policies and procedures, and recommend improvements that promote consistent, efficient operations.

What youll bring

Required: A bachelors degree from an accredited college or university in Recreation, Public Administration, or a related field; six years of progressively responsible state or local government experience in parks and recreation or public administration; two years of experience supporting direct reports at the professional and managerial level; and a valid Florida Class E drivers license.

Education substitutions: An additional four years of experience may substitute for the bachelors degree. The posting also provides an additional two years of experience in lieu of an associate degree; an associate degree alone does not satisfy the stated bachelors requirement. A masters in Public Administration, Recreation, or a related field may substitute for two years of non-supervisory experience, but not the supervisory requirement.

Preferred: Current Certified Park and Recreation Professional (CPRP) or Certified Park and Recreation Executive (CPRE) certification at the time of application.

Strong candidates offer intermediate Microsoft Office skills, professional writing and public presentations, project management and financial analysis, knowledge of public recreation and municipal budgeting and purchasing, and employee training experience. You must be able to learn systems such as Rec Trac, SharePoint, and Oracle.

Work expectations

Regular in-office attendance is required. A flexible schedule may include evenings, weekends, and holidays, and employees may be designated essential during a declared emergency. Work is primarily office-based, with occasional site or outdoor tasks and lifting up to 15 pounds.

Benefits that support your future

The non-bargaining benefits summary includes 100% City-paid employee-only premiums for base medical, DHMO or basic PPO dental, and basic vision coverage. Buy-up plans and dependent coverage require employee contributions. Vacation accrual increases with tenure; sick leave accrues at eight hours per month. Paid holidays and floating holidays depend on work schedule and hire-date proration.

Choose a defined contribution plan with City contributions of 7% of annual base wages, no mandatory employee contribution, and one-year vesting; or a defined benefit plan with a 7.75% employee contribution and ten-year vesting. An optional 457 plan is also available.

Additional benefits include an annual continuous service benefit of $600$1,000 after five full years, depending on tenure; tuition reimbursement subject to policy and funding availability; and an Employee Assistance Program for employees, spouses, and eligible dependents.

Final offer and employment are contingent on a criminal background check, employment verification, and a motor vehicle report (MVR) check.

The City of Boca Raton is an Equal Opportunity, Inclusive, Veteran-Friendly Employer and Drug-Free Workplace. Eligible applicants seeking Veterans Preference should indicate eligibility and provide required documentation during the application process in accordance with Florida law.