Office Assistant

Job Description

Job Description

Benefits:

• Dental insurance
• Employee discounts
• Health insurance
• Paid time off
• Training & development
• Vision insurance

Gem Mazda of Tallahassee is a locally owned and operated dealership seeking a well-rounded, organized, and detail-oriented individual to join our Office Staff. This position supports a variety of responsibilities including but not limited to titles, inventory, digital document storage, and other administrative functions while maintaining the ability to manage multiple priorities efficiently in a fast-paced environment.

Key Responsibilities

Include, but are not limited to:

Vehicle Titles

Send out Lien Holder Payoffs to obtain title
Handle title corrections
Process Wholesale titles
Contact 3rd party vendors/customers for missing titles
Record all received titles in DMS and Logs

Vehicle & OEM Processing

Input OEM vehicle inventory and used vehicle purchases
Submit OEM incentives
Handle Vehicle Deal Paperwork
Process product cancellations
Handle trade vehicle payoffs
Process trade titles
Process wholesale titles
Process Courtesy Loaner Vehicles

Deal Auditing & Scanning

Review all deals for signatures and forms
Ensure all documents are scanned in document storage system
Obtain missing documents and items from deals

Miscellaneous

Filing
Backup to tag work
Run errands as needed
Cross-train for backup with other office duties

Qualifications & Skills

Strong organizational and time-management skills
High attention to detail and accuracy
Ability to multitask and prioritize responsibilities
Professional and effective communication skills with customers, vendors, and employees
Basic accounting knowledge and office experience preferred
Proficiency with computer systems and data entry
Proficiency with Microsoft Word and Excel

Working Hours

Monday through Friday, 8:30 AM 5:30 PM

Benefits

CHP and BCBS Health Insurance (Employer Contribution)
Guardian Dental and Vision Insurance
Employer-paid Life Insurance
Voluntary Life Insurance options
Employee discounts on vehicle purchases
Employee discounts on service and parts
Paid training
Paid holidays
Paid vacation
Paid personal time

Requirements

Valid drivers license
Background check
Steady work ethic, with a minimum of two consecutive years in a similar role
Dealership experience a plus
Microsoft Word and Excel proficiency

Income

Based upon experience and job performance