Human Resources Assistant - Sunroad Auto Shared Services Inc.

Human Resources Assistant Sunroad Auto Shared Services, Inc.

Non-Exempt

Job Summary:

The Human Resources Assistant provides administrative and technical support to the Human Resources department with a focus on the Human Resources Information System (HRIS). This role is responsible for maintaining accurate employee data, processing system transactions, generating reports, and ensuring the HRIS is a reliable source of truth for employee records across the organization.

Essential Functions:

• Audit employee data in the HRIS (new hires, terminations, transfers, pay changes, job/title changes, manager changes).
• Maintain data integrity by regularly auditing records for accuracy, completeness, and consistency.
• Build and run standard and ad hoc reports from the HRIS for HR, payroll, and leadership (headcount, turnover, org structure, compliance tracking).
• Troubleshoot basic system issues and serve as a point of contact between employees/managers and the HRIS vendor or IT for more complex issues.
• Support system updates, testing, and rollouts of new HRIS features or modules.
• Maintain and update the organizational chart and reporting structures within the system.
• Assist with configuring workflows, approval chains, and access permissions as directed by HR leadership.
• Assist with new hire onboarding paperwork and ensure all required documents are collected and entered into the system.
• Support open enrollment and benefits changes by ensuring elections are accurately reflected in the HRIS.
• Maintain personnel files (physical and/or digital) in compliance with recordkeeping requirements.
• Respond to routine employee and manager inquiries regarding HRIS self-service tools.
• Assist with compliance tracking (I-9 reverification, license/certification expirations, required trainings) using system alerts and reports
• Support the HR team with scheduling, filing, correspondence, and other administrative tasks as needed
• Maintain satisfactory attendance.
• Performs other duties as assigned.

Supervisory Responsibilities:

• None.

Qualifications:

Minimum Qualification:

• High school diploma or equivalent.
• 12 years of experience in an HR, data entry, or administrative support role.
• Strong attention to detail and comfort working with data and spreadsheets.
• Proficiency with Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP a plus) and general Microsoft Office.
• Ability to maintain strict confidentiality with sensitive employee data.
• Ability to lift up to 15 pounds.
• Ability to perform all essential functions of the job description.

Preferred Qualifications:

• Experience working directly in an HRIS platform (e.g., ADP, Paycom, UKG, Workday, BambooHR, Paylocity).
• Associate's or Bachelor's degree in Human Resources, Business, Information Systems, or related field.
• Basic understanding of employment law and recordkeeping requirements (I-9, FLSA, EEO).
• Experience generating and interpreting HR reports and metrics.

Physical Requirements:

• Frequently stands, walks, sits; uses hands; frequently reaches with hands and arms; frequently talks and hears.
• Occasionally climbs or balances; occasionally stoops, kneels, crouches, squats or crawls; occasionally lifts up to 15 pounds.
• Prolonged periods sitting at a desk and working on a computer.

Work Environment/Noise:

• Office setting, typically within the HR or payroll department.
• Climate controlled.
• Noise level is quiet to moderate.

Employee Benefits Include:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Employer Paid Life Insurance
• Employer Paid AD&D
• 401k (with Employer match)
• Vacation Package
• Tenure recognition and awards
• Vehicle Purchase Discount Program
• Vehicle Service Discount Program
• Golf Benefits at Maderas Golf Club (subject to qualification)

If you receive an offer of employment, it will be a conditional offer contingent on the successful completion of a pre-employment drug screen and background check.

Sunroad is committed to providing reasonable accommodations to qualified individuals with disabilities to ensure equal employment opportunities and access to all programs, services, and activities. If you require accommodations to participate in the application process or to perform the essential functions of the job, please contact the HR Department to discuss your needs confidentially. We will work with you to identify appropriate accommodations based on your specific circumstances and in compliance with applicable laws.

We are an Equal Opportunity Employer (M/F/D/V) and maintain a drug-free workplace. If you receive an offer of employment, it will be a conditional offer contingent on the successful completion of a pre-employment drug screen and background check.

Sunroad is an Equal Employment opportunity and Affirmative Action Employer. We are committed to providing equal opportunity in all of our employment practices, including selection, race (including traits historically associated with race such as hair texture and protective hairstyles such as braids, locks, and twists); religion; religious creed; religious dress/grooming; color; age (40 and over); sex; sexual orientation; gender; gender identity (meaning a person's identification as male, female, a gender different from the person's sex at birth, or transgender); gender expression (including a person's gender-related appearance or behavior, whether or not stereotypically associated with the person's sex at birth); national origin; ancestry; citizenship status; uniform service member status; military or veteran status; marital status; pregnancy; childbirth; medical conditions related to pregnancy, childbirth, or breast feeding; medical condition (including cancer related or HIV/AIDS related); handicap; physical disability; mental disability; genetic characteristics; genetic information; or any other protected status in accordance with the requirements of all federal, state and local laws. Our Equal Employment Opportunity Policy applies equally to interns and volunteers.