Administrative Assistant

Administrative AssistantLocation: Kansas City, MO 64116Duration: 12 months contract with possible extensionWork Schedule: Mon to Fri 7 am to 4 pmNote - Employee benefits may include, but are not limited to, health insurance (medical, dental, and vision), a 401(k)-retirement plan, and paid sick leave, in accordance with applicable federal, state, and local laws and company policy. Eligibility and benefit offerings may vary based on employment status and work location.Roles & Responsibilities:HR Responsibilities – 30%Supports compliance with AIMS, ISO9001 and ISO45001 policies and standards.Supports pre-hire requirements and serves as coordinator for new hire onboarding process at NKC.Point of contact at NKC for coordinating on-site interviews of prospective employeesSupports coordination and orientation process for all new employeesArranges all pre-employment testing and screeningsAssigns A#, orders FR uniforms, assigns lockers, provides access to computer systems, e-mail, and software appropriate for job assignment; coordinates workspace/offices and office supplies)Sets up hourly employees for biometric based timeclock (for payroll) e.Provides daily support, answers, supplies, etc. for new employees to enable a smooth and rapid transition to their new working assignmentAssists employee set up benefits, direct deposit, tax forms, and other HR related documentsSupports NKC leadership team with AIMS Element 2 documentation for tracking, managing, and coordination of HR audit materials in order to maintain compliance with company policies and regulatory agencies.Coordinates Dashboard Pillar 6 (people systems) for the NKC siteInitiates and coordinates community relation events under guidance of NKC Leadership team.Serves as Wellness Champion for the siteCoordinates paperwork for the tuition reimbursement program.Provides administrative billing support for HR related vendors (ex. TalentWise, WorkSpend)Serves as the administrative support coordinator for social media planting on ANNA and Facebook.Fist point of contact for all HR related questions; works closely with Regional HR ManagerBiweekly payroll processing for hourly and salary non-exempt staffMaintains HR data and prepares reports from SAP HRMSMaintains HR files, including I-9 and E-VerifyAdministrative Elements – 35%Supports SAP requisitioning and invoice processing site widePrepares and releases blanket and individual requisitions through SAPOrder miscellaneous supplies for the plant/maintenance department (using P-card)Provides general administrative support for all office personnel as neededKey organizer for plant meetings and site functions, including arranging facilities and caterer'sServes as the Document Control Administrator for NKC (SharePoint, eDMS, physical library, and W: drive).Arranges meals/catering for classes, meetings, and special events.Documents weekly, monthly, and other NKC site team meetings (IMPACT)First contact for all customers, visitors, solicitors, contractors, and calls to the siteManages small capital projects for office and site upgrades (renovations, upgrades, etc.)Manage site visitors and provide safety training in absence of HESQ SpecialistHSE Responsibilities – 25%Serves as primary back up to the HESQ SpecialistsWeekly inspection and documentation of RCRA satellite accumulation areas, 90 day hazardous waste areas, eye wash, safety showers, and emergency equipment (shelter and spill kits).Monthly inspection and resupply of First Aid kitsMonthly inspection and documentation of AEDs and Fire Extinguishers.Maintains inventories of all PPE and safety supplies for HES departmentMiscellaneous – 10%Completes miscellaneous projects assigned by department leaders.Qualification:High School Diploma or equivalent.2-3 Years’ experience in a manufacturing office.Strong communication skills (written and verbal).Ability to work with little supervision.Good knowledge of Microsoft Office and other PC applications.SAP experience is desired.Strong Microsoft Excel and PowerPoint experience desired.