Accounts Payable Coordinator

Full-time

Description

Accounts Payable Coordinator 

Commercial Express HVAC | Sterling, VA | Full-Time, Onsite 

Numbers matter—but people matter more. At Commercial Express HVAC, we’re looking for an Accounts Payable Specialist who understands that behind every invoice is a relationship, a project, and a team working to keep things running smoothly.

If you’re someone who notices the details others miss, enjoys solving problems, and takes pride in keeping financial operations organized and accurate, you might be exactly who we’re looking for.

Why This Role Matters

Our Accounts Payable Specialist helps keep our business moving. You’ll ensure vendors are paid accurately and on time, support our accounting operations, and help maintain strong partnerships with the companies that support our work.

This role is perfect for someone who enjoys structure, values accuracy, and likes being the person who keeps everything on track.

What You'll Do

Your work will keep our financial operations running smoothly. Day to day, you will:

• Review and process vendor invoices with a strong focus on accuracy
• Match invoices with purchase orders and properly code them in our accounting system
• Prepare and process payments, including printing and mailing checks with documentation
• Reconcile vendor statements and investigate discrepancies
• Communicate with vendors and internal teams to answer questions or resolve issues
• Assist with subcontractor documentation needed for annual 1099 preparation
• Reconcile company credit card statements
• Calculate and generate use tax when required
• Maintain strict confidentiality of financial and company information

What Makes Someone Successful in This Role

We’re looking for someone who is reliable, organized, and comfortable managing details without losing sight of the bigger picture.

You’ll likely thrive here if you:

• Enjoy working with numbers and systems
• Take pride in accuracy and organization
• Communicate clearly and professionally
• Can manage multiple tasks and deadlines
• Are comfortable working independently but also enjoy being part of a team

Requirements

Experience We’re Looking For

Required:

• High school diploma or equivalent
• At least 2 years of Accounts Payable or related accounting experience
• Strong attention to detail and time management skills
• Comfort using accounting systems and general business software

Preferred:

• Experience calculating or generating use tax
• Familiarity working with subcontractors and preparing 1099 documentation

What You’ll Get in Return

We believe people do their best work when they feel supported and valued.

Our benefits include:

• Competitive pay
• Medical, dental, and vision insurance
• Life insurance and short- and long-term disability coverage
• 401(k) with company match
• Paid holidays and paid time off
• Employee referral bonus program
• Company-sponsored events and team gatherings

A Little About Us

Commercial Express HVAC is a growing company built on teamwork, accountability, and doing the job right the first time. We’re proud of the work we do and the people who make it possible.

See What It's Like to Work Here

Visit our website and follow us on LinkedIn, Facebook, and Instagram to learn more about our team, projects, and company culture.

If you’re looking for a role where your attention to detail truly makes a difference, we’d love to meet you.