Accounts Payable Specialist

Job Description

Job Description

We are looking for an experienced Accounts Payable Specialist to support a growing accounting team in Maryland. This part-time, on-site opportunity is a contract-to-permanent position and is ideal for someone who brings strong payables expertise, sound judgment, and a highly organized approach to daily financial operations. The role will focus on maintaining accurate invoice processing, supporting sales tax administration, and helping ensure timely vendor payments in a manufacturing environment.

Responsibilities:
• Review incoming invoices, align them with purchasing documentation, assign appropriate coding, secure approvals, and enter transactions accurately into the accounting system.
• Coordinate payment processing through checks, electronic methods, and wire transfers while maintaining strong attention to timing and accuracy.
• Compare vendor statements against internal records, investigate outstanding issues, and communicate with suppliers to resolve discrepancies efficiently.
• Reconcile company credit card activity with supporting receipts and follow up on missing or incomplete documentation.
• Administer employee expense submissions and ensure reimbursements are processed correctly and on schedule.
• Maintain organized accounts payable files and supporting records to promote accurate documentation and audit readiness.
• Contribute to month-end accounting activities by assisting with accruals, reconciliations, and related financial reporting tasks.
• Track sales tax obligations across states, prepare filings, and help ensure payments and records remain current and compliant.
• Provide administrative support through data entry, basic reporting, vendor correspondence, and assistance with year-end 1099 preparation as needed.

• At least 5 years of practical accounts payable experience, including ownership of full-cycle AP responsibilities with limited supervision.

• Minimum 3 years of experience managing, tracking, and filing multi-state sales tax obligations.

• Strong working knowledge of invoice matching, payment processing, vendor account maintenance, and discrepancy resolution.

• Advanced proficiency in Microsoft Excel and Microsoft Word for reporting, reconciliation, and documentation tasks.

• Demonstrated accuracy, organization, and attention to detail in a deadline-driven environment.

• Ability to communicate professionally with vendors and internal stakeholders while handling issues with sound problem-solving skills.

• Experience with accounting platforms such as QuickBooks.

• Background in manufacturing or a similar operational setting is preferred but not mandatory.