Project Coordinator

Project Coordinator Location: Astek, Van Nuys, CA Position Type: Full-Time Astek is a leading provider of innovative wallcovering, digital printing, and signage solutions, serving clients worldwide across industries such as hospitality, architecture, interior design, retail, and film. Our professional in-house design studio and an extensive portfolio of large-format UV digital printers enable us to deliver exceptional print and design services. With a commitment to quality, creativity, and customer service, we stand out in a competitive marketplace. Our design team works with ingenuity and skill, developing in-house collections and custom projects that transform spaces. From large-scale printing to on‑demand routing, our technical expertise and advanced equipment bring visions to life. Our cutting‑edge technology allows us to print on a wide range of substrates, achieve precise color matching, and produce high‑resolution prints at remarkable speeds—without compromising quality. Key Responsibilities Serve as the primary point of contact for incoming sample requests from clients, sales reps, and showrooms. Process and fulfill sample requests, including preparing accurate order paperwork and fulfillment documentation. Maintain the sample inventory‑tracking system and monitor stock levels across collections. Coordinate restocking with warehouse pickers to ensure sample inventory stays current and accurate. Partner with the Marketing team on sample needs for new collection launches, trade shows, and promotional materials. Administrative & Operational Support Assist Project Managers and Sales Team with administrative tasks tied to active projects, including sampling, quoting, payment processing, and tracking. Maintain organized physical filing systems for project documentation and records. Assist with data entry and updates to internal tracking systems and logs. Prepare supporting documents such as work orders, packing slips, and sample fulfillment. Provide general administrative support to the Project Management and Sales departments. Identify and elevate discrepancies, delays, or inventory issues to the appropriate team. Qualifications Bachelor's degree or equivalent work experience preferred. Previous project coordination, customer service, operations, or administrative experience preferred. Strong organizational and time‑management skills. Excellent written and verbal communication abilities. Ability to manage multiple projects and priorities simultaneously. Strong attention to detail and problem‑solving skills. Comfortable using Microsoft Office Suite and business management software. Ability to work collaboratively within a team environment. Professional demeanor with a customer‑focused mindset. What We're Looking For We are looking for an individual who is eager to learn, highly organized, and capable of taking ownership of projects while supporting a fast‑moving team. The ideal candidate enjoys problem‑solving, excels at communication, and understands the importance of accuracy and follow‑through when managing client expectations and project deliverables. This role is designed as a developmental opportunity with a clear path toward advancement into a full‑time Junior Project Manager and then a Project Manager position. How to Apply Please submit your resume and cover letter to be considered for this position. Benefits & Perks Medical, dental, vision, and life insurance Paid accrued vacation and holidays 401(k) with company match Dog‑friendly workplace Continuing education policy Access to the company's Skillshare account Catered holiday parties Salary Range: $65,000.00 Job Type: Full‑time, in‑office. Monday through Friday #J-18808-Ljbffr Astek Inc