Administrative Assistant

Job Description

Ultimate Staffing is part of the Roth Staffing family of Companies, which is one of the largest, privately held staffing companies in the country, with locations across the country. We are proud of being the only staffing company recognized with all industry's top awards for - The Best Staffing Firm to Work for, The Best Staffing Firm to Temp for and the Best in Client Service. We get to make life better for the people and to create remarkable experiences every day. We are just a different kind of company!


One of Oregon's top employers has engaged our firm in their search for an experienced Administrative Assistant to join their team. This position will provide administrative support to the entire team be responsible for a wide range of administrative duties. If you enjoy working in a fast-paced environment with autonomy and for a company that prides themselves in giving back to their employees - we should talk!!


Job Title: Administrative Assistant


Compensation: $25/hour


Location: Oregon City, OR


Requirements - What Matters Most

• Strong problem-solving skills with the ability to think critically and utilize available resources to address challenges effectively.
• Proactive and resourceful, independently researching and identifying solutions to questions and issues as they arise.
• Proficient in MS Office Suite applications, including Outlook, Excel, Word, and SharePoint.
• Thrive in both collaborative team settings and independent work environments, adapting as needed to achieve team objectives.
• Quick learner with the ability to master new tools and software and train others to ensure smooth integration and effective use within the team.
• Highly detail-oriented and organized, capable of managing tasks efficiently and with accuracy.
• Excellent verbal and written communication skills, ensuring clarity and professionalism in all interactions.
• Familiarity with accounting or financial processes is a valuable asset.

Key Responsibilities

• Serve as the primary point of contact for team inquiries, addressing a range of issues and providing guidance or directing requests to appropriate resources.
• Coordinate and organize meetings, including managing attendee availability, booking meeting spaces, and preparing necessary agendas or materials.
• Arrange travel accommodations such as flights, lodging, and transportation, ensuring itineraries align with schedules and budgets.
• Handle facility-related needs, including office supplies, equipment maintenance, repairs, and team access, while coordinating with vendors and property management as necessary.
• Facilitate procurement and distribution of equipment and tools for new team members, ensuring efficient setup and functionality.
• Oversee the return and inventory of assets from departing employees, maintaining accurate records and coordinating with appropriate departments.
• Support the tracking and allocation of team vehicles.
• Assist with special administrative projects as required.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.


Job Reference: JN -122024-383976