Facilities Assistant

Job Description

Job Description

Job Title: Facilities Coordinator 1 Job Description

We are seeking a dedicated Facilities Coordinator to ensure a clean, organized, and fully operational office environment. This position requires excellent communication and problem-solving skills, as well as the ability to manage stressful situations independently.

• Conduct daily walkthroughs and site inspections to maintain a safe and efficient office environment.
• Respond to work orders promptly, scheduling and managing repairs, maintenance, and minor works to ensure compliance with key performance indicators.
• Coordinate the delivery of site amenities and services including fitness, food services, events, meeting facilities, mail/courier services, and office moves.
• Provide clear direction and information to vendors, facilities staff, and other service providers for seamless execution of onsite work.
• Assist in vendor procurement and maintain accurate site records, web pages, and official documentation.
• Support client relationship management by meeting contract requirements and performance indicators, delivering exceptional service based on client feedback.
• Maintain emergency response plans, including evacuation procedures, after-hours emergency response, and compliance with environmental health and safety standards.

• Excellent communication, organization, and problem-solving skills.
• Ability to work independently with minimal supervision.
• Self-motivated, confident, energetic, and highly flexible.
• Strong teamwork skills and the capability to thrive in a fast-paced work environment.
• Proficiency in information technology tools, platforms, and email communication.

• 0-2 years of experience.
• Prior experience in facilities management, property management, hospitality, or related fields.
• Knowledge of local occupational health and safety requirements and critical facilities management.
• Basic understanding of technical property systems, including HVAC, chiller systems, fire protection, and mechanical/electrical systems.
• Experience with minor lab operations and strong spreadsheet proficiency (Excel) and basic financial knowledge.
• Solid hospitality experience with a strong customer service orientation.

The work schedule is Monday to Friday, 7:00 AM to 3:30 PM, with flexibility based on client needs. The role is situated in Miramar, FL, with employee parking available. Interviews will be conducted virtually.

This is a Contract position based out of Miramar, FL.

The pay range for this position is $20.00 - $20.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Miramar,FL.

This position is anticipated to close on Sep 23, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.