HR Operations Specialist - PD-Human Resources - District-PR_Diem

Job Description

The Human Resources Operations Specialist is responsible for supporting the Non-Employee Process, maintaining data integrity, and contributing to continuous process improvement efforts. This includes the broadest support needed to manage the Non-employee Contingent Workers and Non-worker groups and all associated support functions.
The Human Resources Operations Specialist coordinating employee lifecycle activities, provides broad operational and administrative support across multiple HR functions, including Talent Acquisition, People Experience, Compensation & Benefits, Learning & Organizational Development, HR Analytics and overall HR Compliance. This role serves as a key operational partner within Human Resources, ensuring efficient execution of processes, maintaining regulatory compliance, and supporting department initiatives and workforce priorities.
The Human Resources Operations Specialist plays a critical role in delivering consistent, compliant, and service oriented HR support to leaders, employees, and external partners.

• Establish, coordinate, administer and maintain the Non-Employee process ensuring all critical components are compliant for the Contingent and Non-Worker groups. Ensure completion and accuracy of required clearances and checklist needed to track this processing. This includes the Onboarding, Processing/Review/ Clearances of Employee Health, Legal, Compliance, Credentialing/Regulatory/Licensure review, Administrative/Operational Review, IT/Access, Training/Orientation/Competency/L&OD Review, Performance Management and Termination/Offboarding. This process shall include but not limited to contractors, agency/travelers/temporary staff, providers, clinical/academic affiliations including Instructor/Students/Residents, volunteers/observers, vendors, sales representatives, media/print staff, and other external partners.
• Provides support to the management of academic partnerships, students/ Residents and external organizations regarding documentation and clearance requirements
• Maintain tracking tools and documentation related to non-employee placements and compliance timelines. This includes the on-line tracking/maintenance of all records/clearances.
• Provide HR Operations and Employee Lifecycle Support
• Coordinate and support employee lifecycle processes including hiring, transfers, promotions, status changes, and separations
• Assist with interview scheduling, candidate communication, and hiring logistics during routine and high volume recruitment periods
• Partner with managers to support onboarding readiness and workforce transitions
• Support HR compliance audits and ensure required documentation is complete and accurate prior to employee start dates
• Provides support for file maintenance/audit of records and supports a repository review and assimilation/collection of related HR documents
• Provides support to People Experience team and activities, as needed.
• Track compliance documentation including I-9's, licensure and certification records, background screenings, and required attestations
• Run routine operational reports and support data validation efforts to ensure system accuracy
• Assist with HRIS audit, logs, and tracking mechanisms
• Support adherence to Federal, State, and Local employment laws and internal policies
• Participate in cross functional HR initiatives and workforce related projects
• Document current state processes and assist in identifying opportunities to streamline workflows and improve efficiency
• Support implementation of new HR tools, system enhancements, and operational changes
• Contribute to standardization of HR procedures and development of job aids or reference materials
• Provide administrative support for employee relations matters, investigations, and documentation as directed
• Assist with maintenance and communication of employee resources, HR policies & procedures, organizational charts, and internal HR resources
• Collaborates key internal and external stakeholders on shared initiatives

This job description reflects the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered as a complete description of all the work requirements and expectations that may be inherent in the position. The omission of specific statements of duties does not exclude them from the position. Management of the Health Care District of Palm Beach County reserves the right to assign duties not listed herein as necessary to accomplish the goals of the organization.

Qualifications

Education

• Associate's degree required
• Preference for a bachelor's degree from an accredited college or university in Business Administration, Human Resources, Psychology, or a related field required

Experience

• Two or more years of progressive experience in a Human Resources function or comparable work experience (Healthcare preferred)

Certification

• PHR or SHRM-CP preferred

Licensure

• Current/valid FL Driver's license

Registrations

• N/A

Training

• N/A

About Us

The Health Care District of Palm Beach County is an independent special taxing district that has served as a healthcare safety net for more than 36 years to fill in gaps in access to healthcare services. This unique healthcare system covers the entire county and provides a wide range of services such as nine community health centers (Federally Qualified Health Centers) which serve everyone regardless of ability to pay; school health teams in 172 public schools; a lifesaving Trauma Hawk aeromedical helicopter program; a rural, public teaching hospital, Lakeside Medical Center; an award-winning skilled nursing center; a ground ambulance program for Health Care District patients needing a higher level of care and the county's Trauma Agency, which ensures quality outcomes within the county's trauma system and leads initiatives to prevent traumatic injury.


We are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, creed, religion, military or veteran status, age, sex, pregnancy status, genetic information, national origin or ancestry, citizenship, physical or mental disability, marital status, sexual orientation or identification status, or any other legally recognized category protected by jurisdictional, state or federal law. The information collected by this application is solely to determine suitability for employment, verify identity and maintain employment statistics on applicants.

We are also committed to maintaining a safe, healthy, and productive work environment for all employees. As such, we are a Drug-Free Workplace.


This role may require Agency of Health Care Administration (AHCA) background screening and clearance. As required under House Bill 531, applicants may review AHCA's education and awareness information at the following link: