Human Resources Generalist

Position Summary :

The HR Generalist is responsible for supporting the day-to-day human resources operations while working within the mission, vision, and core values of the organization. This position plays a key role in creating a welcoming and professional employee experience from recruitment through onboarding and ongoing employment support. The HR Generalist serves as a primary point of contact for employees, applicants, and new hires and is responsible for coordinating onboarding, orientation, employee follow-up meetings, scheduling, HR administration, and payroll support while maintaining strict confidentiality.

This role requires strong organizational skills, attention to detail, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Essential Duties and Responsibilities :

• Coordinate and manage all onboarding activities for new hires, including pre-employment documentation, scheduling, communication, and orientation logistics.
• Serve as the primary point of contact for new employees during the onboarding process.
• Conduct and coordinate employee orientation sessions.
• Schedule interviews, onboarding meetings, orientation sessions, and other HR-related meetings.
• Greet applicants, candidates, new hires, employees, donors, guests, and visitors in a professional and welcoming manner.
• Facilitate 30-day, 60-day, and 90-day employee check-in meetings and track completion.
• Provide reporting and data related to recruitment, onboarding, turnover, vacancies, and new hire trends.
• Maintain accurate employee personnel and onboarding files in accordance with organizational and legal requirements.
• Assist with recruitment processes including job postings, interview coordination, candidate communication, and onboarding preparation.
• Coordinate with IT and department leaders regarding new hire setup, equipment needs, access requests, and distribution lists.
• Support employee engagement and retention initiatives.
• Assist with maintaining HR documents, forms, policies, organizational charts, and intranet updates.
• Provide payroll backup support as needed, including assisting with timecard review, payroll processing support, and employee payroll-related questions.
• Assist employees with HR-related questions and direct them to appropriate resources.
• Support compliance efforts related to onboarding documentation, I-9 completion, and required training.
• Prepare HR-related reports, spreadsheets, correspondence, and presentations.
• Assist with coordination of employee events, trainings, wellness initiatives, and staff meetings.
• Maintain confidentiality of employee, organizational, and donor information.
• Assist with special HR projects and other duties as assigned.

The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time. Employment is at-will and this job description is not an employment contract and nothing herein shall be deemed to create in any way whatsoever an employment contract.

Qualifications and Success Factors

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• Minimum of 2–4 years of human resources, onboarding, administrative, or employee support experience preferred.
• Strong interpersonal and customer service skills with the ability to interact professionally with employees, applicants, leadership, donors, and community members.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong attention to detail and organizational skills.
• Ability to maintain confidentiality and exercise discretion.
• Experience with HRIS/payroll systems preferred; Paylocity experience strongly preferred.
• Proficient in Microsoft Office including Outlook, Word, Excel, and Teams.
• Ability to adapt to new technology and business processes.
• Experience coordinating meetings, schedules, and onboarding activities preferred.
• Ability to work collaboratively across departments and build positive working relationships.