Administrative Assistant

Job Full Description

Job Title: Administrative Assistant

Job Summary
The Administrative Assistant provides comprehensive administrative and clerical support. This role is responsible for ensuring the efficient day-to-day operation of the office by coordinating communications, maintaining records, scheduling appointments, and supporting providers, clients, and management. The ideal candidate is highly organized, detail-oriented, and committed to maintaining confidentiality while delivering excellent customer service.

Key Responsibilities

• Provide administrative support to the team and management.
• Answer and direct incoming phone calls, emails, and other correspondence in a professional and courteous manner.
• Schedule appointments, meetings, and maintain calendars for staff and providers.
• Prepare, edit, and distribute reports, letters, forms, and other business documents.
• Maintain accurate and confidential client, provider, and administrative records.
• Enter, update, and manage data in electronic databases and case management systems.
• Process invoices, reimbursement requests, and other administrative paperwork.
• Coordinate communication between providers, clients, and external agencies.
• Assist with compliance documentation, audits, and regulatory reporting requirements.
• Order and maintain office supplies and equipment inventory.
• Organize and maintain filing systems, both electronic and paper.
• Support special projects and perform other administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; Associate's degree preferred.
• Minimum of 1-2 years of administrative or office support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Strong organizational, time management, and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and collaboratively in a fast-paced environment.

Miami-Dade (South), FL
2044
10491 N Kendall Drive
Suite F-202
Miami, FL 33176