Administrative Assistant I - Office of the Inspector General

Administrative Assistant I - Office of the Inspector General

Organization: Office Inspector General

Primary Location: United States-Texas-Huntsville

Work Locations: HUNTSVILLE - 1012 Veterans Memorial Parkway 1012 Veterans Memorial Parkway HUNTSVILLE 77320

Job: Office and Administrative Support

Employee Status: Regular

Schedule: Part-time

Travel: No

Salary/Salary Range: $1,309.95 (Ret $1,284.31) Pay Basis: Monthly Hazardous duty/Longevity Pay: Longevity Pay Training Academy: No Work Site Visits: No Study Material: No Number of Openings: 1 Overtime Status: Non-exempt

Job Posting: May 22, 2026, 5:00:00 AM Closing Date: Jun 2, 2026, 4:59:00 AM

Job Summary

Performs entry-level administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under close supervision with minimal latitude for the use of initiative and independent judgment.

Essential Functions

• Assists in preparing and disseminating information concerning agency programs and services; and assists in preparing, editing, and distributing correspondence, reports, studies, forms, and documents.
• Performs data entry, retrieval, and data searches; and assists in compiling data for charts, graphs, databases, summaries, and reports.
• Provides assistance answering and routing phone calls, taking messages, and greeting and directing visitors to appropriate staff.
• Maintains files and records in an automated information system; and assists with office duties to include ordering supplies.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

Minimum Qualifications

A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Six months full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for six months of experience. 3. Must have a valid driver license. Must maintain valid license for continued employment in position.

B. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of spelling, punctuation, grammar, and arithmetic. 3. Knowledge of business terminology, methods, and procedures. 4. Knowledge of state purchasing policies and procedures preferred. 5. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 6. Skill to communicate ideas and instructions clearly and concisely. 7. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 8. Skill to interpret and apply rules, regulations, policies, and procedures. 9. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 10. Skill to prepare and maintain complex records and files in an automated system. 11. Skill to review technical data and prepare technical reports. 12. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred. 13. Skill to type 45 words per minute (with no more than 10 errors) preferred.

Additional Requirements With or Without Reasonable Accommodation

A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Additional Information Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, and a description of duties performed. If any of this information is not provided, your application may be rejected as incomplete Only candidates selected for an interview will be contacted. Outside applicants will be required to submit to pre-employment drug testing as a condition of employment. This vacancy is a position within the Office of the Inspector General, which is governed by and reports directly to the Texas Board of Criminal Justice. Questions regarding this posting may be directed to: Ashley Taylor Office of the Inspector General 1012 Veterans Memorial Pkwy Huntsville, TX 77320 PH: View phone number on click.appcast.io Email: View email address on click.appcast.io

EEO Statement The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.