Sales Administrative Assistant

Job Description

Job Description

Sales Administrative Assistant  for a small manufacturing company located in the Irvine Spectrum area.

Long term Temporary with possibility of growing to a Temporary to Hire position for the right candidate; paying $20-25/hr, depending on experience. Hours are 8:00 AM - 4:30 PM, Monday - Friday. (flex to 7:30 am - 4:00 pm schedule)

The ideal candidate will be a team player, detail-oriented, hardworking, and able to multitask and learn processes quickly.

The primary responsibility of this position is to act as the first point of contact for all customer inquiries by receiving phone calls, emails, or in-person visits and directing them to the appropriate department or personnel. Process orders and shipments, and handle administrative functions for employees and the company. In addition, assisting with managing social media accounts as needed.

Duties:

• Provides administrative support to ensure efficient operation of the office.
• Welcome visitors in a warm, friendly manner and answer any questions they have.
• Exhibits polite and professional communication via phone and mail.
• Receive deliveries; sort and distribute, as needed.
• Perform general clerical duties, including but not limited to copying, scanning, mailing, and filing (electronic).
• Answer incoming phone calls and/or promptly return all calls from customers and internal staff.
• Create and modify documents using Microsoft Programs: Word, Excel, PowerPoint, and Outlook.
• Maintain the reception area and all common areas in a clean, tidy condition at all times.
• Perform other duties as assigned.

Requirements:

• Min 2 years experience in office administration and reception in a manufacturing company is a must.
• Ideal if the candidate has Order Entry experience and/or experience processing shipments via FedEx, UPS, and DHL
• Demonstrate critical thinking, analytical, and problem-solving skills, including excellent time management and multitasking abilities.
• Proficient with MS Office Suite (Word, Excel, PowerPoint, and Outlook).
• Excellent written and verbal communication skills.