Executive Assistant

Responsibilities Provide high‑level communication support, project management, and organizational assistance within Development and Alumni Relations (DAR). Serve as primary contact to both internal and external constituents, prioritizing and handling requests on behalf of the assigned executive(s). Exercise discretion regarding the confidential nature of prospect and donor information and ongoing departmental initiatives. Prepare PowerPoint presentations, talking points, and other meeting deliverables. Schedule meetings and handle all logistics. Manage complex and shifting calendars for the assigned executive(s). Qualifications Bachelor’s degree, or the equivalent combination of education and work experience, is required. Five years of relevant experience, or the equivalent education and work experience, is required. Superior verbal and written communication skills are required. Ability to exercise good judgment in the handling of confidential information. Ability to use current computer technology, such as MS Windows, Excel, Word, PowerPoint, etc. Capacity to learn how to navigate Vanderbilt’s donor management system, including running reports, tracking activity, inputting contact reports, etc. The ideal candidate will be a highly motivated, professional team player with courteous interpersonal skills and an excellent customer service attitude. Candidate must also have the capacity to perform in an intellectually rigorous and complex academic environment. The ability to apply sound judgment in all situations is required, as are excellent organizational skills with a meticulous attention to detail. Ability to work independently, take initiative, and manage multiple priorities simultaneously while meeting deadlines and maintaining attention to detail. #J-18808-Ljbffr